Administrative Assistant - Mandarin Requited

CREATIVE INNOVATION INC•Joliet, IL

21d•$17 - $22

About The Position

This role provides essential daily administrative support across the company, encompassing both office and warehouse operations. The Administrative Assistant will be responsible for a wide range of tasks including document management, communication with vendors, financial administration, and ensuring compliance with various regulations. This position requires strong organizational skills, attention to detail, and the ability to manage multiple responsibilities effectively, with a specific need for bilingual proficiency in English and Mandarin Chinese.

Requirements

Bilingual in English and Mandarin Chinese is required. Must be able to communicate independently in English by email and phone with vendors and service providers, and effectively coordinate with internal Chinese-speaking teams.
Proficient in Microsoft Office and able to organize spreadsheets, manage documents, follow up on emails, and handle basic data entry and tracking.
Detail-oriented, responsible, and able to manage multiple tasks while maintaining clear records and follow up on progress.
Strong communication and coordination skills, with the ability to work effectively with internal teams, warehouse managers, vendors, property management, and external service providers.

Nice To Haves

Associate degree or above preferred; experience in administration, office management, operations support, warehouse administration, or a related field is preferred.
Experience with U.S. company administration, warehouse operations, logistics, property management, or vendor management is preferred.

Responsibilities

Provide daily administrative support for the company, including office and warehouse administrative follow-up, document organization, filing, email communication, and cross-department coordination.
Assist with daily office and warehouse operational support, including internet, utilities, access control, office equipment, office supplies, and basic warehouse supplies.
Communicate with and manage vendors and service providers, including property management, landlords, insurance providers, internet providers, cleaning, security, fire safety, maintenance, and repair services; follow up on quotes, contracts, and service progress.
Assist with bills, invoices, payments, and administrative document management, including rent, utilities, service fees, contracts, insurance documents, license/permit documents, property notices, and related filing.
Assist with business licenses, registrations, permits, and other compliance-related documents for offices and warehouses; maintain administrative trackers, including vendor lists, contract expiration reminders, license/permit renewal records, payment records, and asset/equipment records.
Complete other administrative support tasks as assigned.