Administrative Assistant

Ram Construction Services of Michigan INC•Kentwood, MI

16d•$24 - $26•Onsite

About The Position

The Administrative Assistant provides essential administrative and operational support, ensuring projects move efficiently from preconstruction through project execution. This role supports project managers, estimators, and leadership by handling documentation, communication, scheduling, and day-to-day administrative tasks in a fast-paced construction environment. The ideal candidate is organized, detail-oriented, and proactive, with the ability to take direction, adapt to changing priorities, and effectively manage multiple tasks in a fast-paced environment. This individual should be comfortable asking questions, following up on outstanding items, and collaborating with others while supporting RAM's commitment to safety, accountability, and strong relationships.

Requirements

Minimum of a High School Diploma or equivalent.
Minimum 5 years of administrative experience, preferably in a construction or project‑based environment
Familiarity with construction processes, terminology, documentation, and workflows
Experience supporting Estimators, Project Managers, Superintendents, and/or Project Engineers
Strong data entry, document control, and file management skills
Ability to use discretion and maintain confidentiality of proprietary and sensitive information
Excellent verbal and written communication skills
Strong organizational skills with close attention to detail
Ability to multitask, prioritize, and work under time constraints
Ability to work independently and collaboratively; proactive and solution‑oriented
High degree of professionalism, maturity, and sound business judgment
Customer‑service oriented with a positive, team‑focused attitude
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
Experience with Adobe preferred

Nice To Haves

Associate’s degree in Business Administration, Construction Management, Engineering, or a related field
Experience supporting multiple projects or project teams simultaneously
Interest in career growth toward Project Engineer or Project Manager roles
Knowledge of construction management software preferred (e.g., Procore), but not required
Proficiency with Acumatica and Procore is a plus

Responsibilities

Acts as a liaison and coordinates administrative activities between field management, other departments, customers, vendors, and subcontractors.
Assists estimators, project managers, and superintendents in preparation and maintenance of project documentation, including contracts, submittments, and progress reports.
Coordinate communication between project teams, clients, and other stakeholders to ensure timely exchange of information and project updates.
Order bid documents (drawings, specifications), review bid documents, review insurance requirements for the projects, order bid bond/performance bonds, and prepare & complete bid forms.
AIA Billings (provides detailed information on the progress of the job) – accurate entry to CRM on multiple platforms
Process contracts & purchase orders.
Maintain project files and records, digital and physical formats, ensuring accuracy and completeness.
Schedule and organize project meetings, including preparing agendas and distributing meeting materials.
Compose and/ or edit and distribute letters, memos, reports, and other departmental correspondence promptly.
Prepare travel arrangements.
Complete any special assignments, monitor progress, and adjust plans.
Reconcile CC statements and accurate record keeping of receipts and charges