Administrative Assistant - City Clerk's Office

City of East Point•Ga, GA

1d•Onsite

About The Position

This position is responsible for supporting day-to-day operations of the department by performing a wide variety of routine clerical and administrative duties.

Requirements

High School diploma or equivalent
two (2) to four (4) years experience in general office environment, preferably in the City Clerk’s office
Knowledge of computers and electronic data processing
Knowledge of modern records management techniques
Knowledge of basic accounting principles
Knowledge of departmental policies and procedures
Skill in operating modern office equipment
Skill in basic mathematic
Ability to accurately record and maintain records
Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials and the public
Ability to communicate effectively verbally and in writing
Ability to use tact and courteousness in dealing with the public
Ability to handle multiple interruptions and adjustments to priorities throughout day

Nice To Haves

Associate’s degree in related field preferred
equivalent combination of education and experience

Responsibilities

Answers telephones; forwards messages to appropriate personnel; receives and responds to inquiries from the general public.
Operates a PC to view, enter, edit, format, revise, print, assemble and distribute written materials such as forms, correspondence, manuals, contracts, agreements, articles, invoices, charts, matrices, reports, schedules, and other of similar complexity.
Processes transactions involving multiple steps such as document review, computation or verification of data, fees or payments, completion of forms, documents or records; researches to resolve questions and problems encountered within scope of authority.
Transcribes council meeting minutes and other meeting recordings.
Enter requisitions payments to vendors.
Process claims filed by citizens and employees and submit them to the City Attorney’s office.
Schedules meetings for departments for Council Chambers.
Assist with the preparation of agenda packets in the absence of the Administrative Clerk.
Types, assembles and distributes written materials such as forms, correspondence, invoices, reports and schedules in accordance with established procedures.
Attends staff meetings in the absence of the City Clerk and Assistant City Clerk.
Acts as a backup for the Administrative Clerk in handling open records request when the Deputy City Clerk is absent.
Serves as the secretary to the Ethics Board and the Building Authority Commission requiring evening work hours.
Serve as Notary Public for the City Clerk’s office.