Administrative Assistant - Multi-Location - Inn at the Opera/Suites at Fisherman's Wharf Resort

Travel + Leisure Co.•San Francisco, CA

6d•Onsite

About The Position

The Administrative Assistant performs clerical duties including correspondence, scheduling, calendar maintenance, answering phones, screening calls, taking messages. Develops and prepares presentation materials, sets up and maintains files, makes appointments and travel arrangements, schedules and coordinates internal and off-site meetings. Uses computer skills to enter and maintain data, coordinates activities related to department functions. Assists the organization with Site Recognition Activities. Point of contact for site Charity Drives as well as facilities to ensure repairs and FM requests are filled. Open Availability to work 8/9am – 4:30/5:30pm at 2 locations Club Wyndham Inn at the Opera: 333 Fulton St, San Francisco, CA 94102 Suites at Fisherman's Wharf: 2655 Hyde Street San Francisco, CA 94109

Requirements

Strong attention to detail
Accounting and Invoice experience
Ability to met deadlines
High School Diploma or equivalent.
Excellent organizational and strong communications skills, including verbal and written required.
High level of organizational and multi-project tasking skills required
Ability to respond to rapidly changing conditions with agility and imagination, capitalizing on opportunities.
MS Exchange, Outlook, Office Suite, Word, Excel, SharePoint, PowerPoint.
1 years of related administrative and accounting experience

Nice To Haves

Associate's degree preferred.
hospitality services industry experience desirable.

Responsibilities

Provides general administrative support to Site Director including all forms of correspondence & communication, phone, calendar scheduling & maintenance, travel arrangements, meeting and presentation materials, special projects, etc.
Liaises regularly with other operations teammates and business functions to augment administrative responsibilities & directives on behalf of Site Director.
Compiles, develops & analyzes information for inclusion in reports, presentation materials, charts, graphs, tables, etc.
Maintains department staffing information including job descriptions, organizational charts, scheduling of performance reviews; Assists in budget preparation and control activities, administers programs, projects and/or processes specific to the department and business unit.
Serves as liaison with others within and outside the company regarding administrative issues related to all department functions, including careful handling of owner complaints and sensitive/confidential issues.
Responsible for equipment inventory and disposal.
Assists the organization with Site Recognition Activities.
Point of contact for site Charity Drives as well as facilities to ensure repairs and FM requests are filled.