Administrative Assistant

Option Excavating Inc • City of Spruce Grove, AB

9d • Onsite

About The Position

Option Excavating Inc. is seeking a motivated and detail oriented Part-Time Administrative Assistant to support our day to day administrative operations, with a strong focus on Human Resources and Safety Administration. This role is ideal for someone who is highly organized, eager to learn, and interested in gaining hands-on experience in HR and Occupational Health & Safety within the construction industry.

Requirements

• Strong attention to detail and accuracy
• Highly organized with the ability to manage multiple priorities
• Self-motivated and capable of working independently
• Quick learner with a willingness to be trained in HR and safety systems (will train right candidate)
• Strong communication and follow-up skills
• Comfortable using digital systems and document management platforms

Nice To Haves

• Previous administrative experience is considered an asset, but not required

Responsibilities

• Assist with general day-to-day office administration
• Maintain organized digital and physical filing systems
• Coordinate office supplies, inventory, and deliveries
• Support document preparation, scanning, filing, and data entry
• Assist with company equipment and asset tracking
• Help coordinate communication between departments
• Support bid and project documentation preparation
• Assist with additional administrative tasks as required
• Support employee onboarding and orientation processes
• Maintain employee records and documentation
• Assist with training coordination and scheduling
• Track certifications, training renewals, and compliance requirements
• Support HR systems and employee documentation management
• Assist with employee recognition and team support initiatives
• Assist with organizing and reviewing safety documentation
• Monitor and follow up on inspections, training, and compliance items
• Support safety program administration and document formatting
• Assist with audit preparation and document collection
• Coordinate follow-ups related to safety requirements and outstanding items

Benefits

• Opportunity to gain hands-on experience in HR and Occupational Health & Safety
• Training and development in HR and safety systems
• Exposure to audits, compliance, and field operations
• Supportive team environment with growth potential
• Opportunity for increased hours and long-term advancement

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed