Administrative Assistant

Atwell • Sarasota, FL

14d • Onsite

About The Position

Atwell, LLC is seeking a professional, organized, and service-oriented Administrative Assistant to serve as the first point of contact for our Sarasota Office. The role is responsible for creating a welcoming environment for employees, clients, and visitors while providing administrative and operational support to ensure the office runs efficiently. The ideal candidate is proactive, detail-oriented, and enjoys a team environment.

Requirements

• 1-3 years’ experience in administrative assistant, receptionist, office coordinator, or similar role.
• Excellent communication skills
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Ability to work independently while supporting a collaborative team environment.
• Positive attitude, strong work ethic and a desire to learn and grow professionally

Responsibilities

• Serves as the primary point of contact for visitors, clients, and incoming phone calls.
• Answers and direct calls on main phone line.
• Manage conference room schedules and coordinate meeting space reservations for project teams and client meetings.
• Receive, sort, and distribute incoming mail and packages.
• Coordinate printing, scanning, document preparation, and courier services.
• Process invoices by coding and forwarding them to corporate accounting team.
• Prepare FedEx, USPS, and other shipping labels and ensure timely shipment of outgoing packages.
• Maintain the appearance, cleanliness, and organization of common office areas.
• Coordinate with office cleaning vendors and building tenant and ensure office standards are maintained.
• Manage office and kitchen supplies, including purchasing and stocking snacks, beverages, and other office necessities.
• Load and run dishwashers daily and maintain kitchen cleanliness.
• Clean and organize refrigerators and microwaves on a regular schedule.
• Maintain inventory of company promotional items, business cards, envelopes, and branded materials; coordinate reordering as needed.
• Prepare and set up workstations for new hires, including desks, docking stations, monitors, and office supplies.
• Help create a welcoming onboarding experience for new employees.
• Support project teams with administrative needs assigned.
• Partner with the Executive Administrator to coordinate office events and employee engagement activities, including: Monthly team lunches, Bi-weekly employee events, Quarterly office events, Annual Holiday celebrations, Annual client appreciation and gift programs, Conference/seminars.
• Assist with misc. items for multiple offices/ facilities
• Assist with special projects
• Support employee travel setup and expense-related processes.

Benefits

• Generous Paid Time Off
• Paid Parental Leave
• Flexible work schedules are available for some positions
• Tenure Awards — Travel Vouchers to see the world based on your travel preferences
• Competitive Compensation packages
• Annual bonuses, spot bonuses and peer recognition awards
• 401K match - 1:1 up to 4% of compensation
• Tuition Assistance
• Student Loan Repayment
• Paid Licensing / Certification Fees and Renewals
• Financial Rewards for Obtaining Licensure
• Employee Referrals
• Annual Wellness Reimbursement for anything wellness related (Gym memberships, fitness tracker, home gym equipment, etc.)
• Dependent Care Match
• Medical (BC/BS)
• Dental (Delta)
• Vision (VSP)
• Family Planning & IVF Benefits
• Pet Insurance
• Health Savings Account & Flex Spending Account options
• Employer paid LTD, STD, and life insurance
• Metlife Supplemental Benefits covering accident, hospitalization, and critical illness
• Member Assistance Program (MAP) with complimentary counseling sessions, legal benefits, financial consultations, and work/life referral services

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed