Adminstrative Assistant

Cambridge Real Estate Services•Portland, OR

6d•$33 - $35•Onsite

About The Position

Provides operational and administrative support to Regional Managers and Portfolio Supervisors, with a focus on coordinating key property functions, supporting portfolio performance, and ensuring smooth execution of day-to-day operations. This role acts as a central point of coordination across vendors, site teams, and internal departments, while proactively supporting portfolio needs.

Requirements

Bachelor’s degree or equivalent experience preferred
2-4+ years of property management, operations, or related experience
Strong understanding of property operations and vendor management
Experience with project coordination or multi-site support preferred
Proficiency in Microsoft Office Suite; property management software experience (e.g., Yardi) preferred
Strong organizational skills with high attention to detail
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Excellent communication and problem-solving skills
Self-motivated with the ability to work both independently and collaboratively
Pre-employment background screening
Drug screening

Responsibilities

Coordinate insurance claims from initiation through resolution, working with site teams, vendors, and carriers.
Manage vendor coordination, including scheduling, communication, and follow-up to ensure timely completion of work.
Support capital expenditure (CapX) projects by coordinating bidding processes, gathering proposals, and tracking approvals.
Coordinate business licenses, permits, renewals, and related documentation to help ensure properties remain in compliance with applicable requirements.
Support new property acquisitions and property discontinuations, including coordinating utility setup, transfers, and closures related to new properties, ownership changes, and operational transitions; maintain and manage associated checklists.
Maintain accurate property and site tracking by Portfolio Supervisor.
Assist with data entry, updates, and ongoing maintenance of property lists and related records.
Track and process rebill information, ensuring timely and accurate entry and follow-up.
Serve as a point of contact between site teams, vendors, and internal departments.
Track ongoing projects and ensure timely completion of tasks and deliverables.
Provide regular updates to supervisors on project status, risks, and outstanding items.
Assist with special projects, property transitions, and operational initiatives as assigned.
Support continuous improvement of processes and workflows across the portfolio.

Benefits

Competitive wages
Incentive bonuses
Medical with a company-funded HSA contribution to employees’ accounts of $4,400 annually
Dental insurance
Vision insurance
Life insurance
Long-term disability insurance
Paid time off
Floating holidays
Paid holidays
Tuition reimbursement
Company events
401k plan with a full 100% match of employee’s contribution up to 10%