Administrative Assistant

Horan • Aurora, CO

8d

About The Position

The Administrative Assistant is the primary administrative role at most individual business locations and performs administrative and accounting tasks to help ensure smooth operations and meet the expectations of client families and guests. The role supports the business through front-desk service, accounting, recordkeeping, scheduling, data entry, and office coordination. It may also provide backup for other administrative functions and handle special projects or other assigned duties.

The position is generally performed in an indoor office setting. Employees regularly climb, sit, stand, bend, and kneel, and frequently lift up to 25 pounds. Reaching, pushing, and pulling may also be required. Employees may be exposed to chemicals or blood-borne pathogens, with exposure risk considered low. Overtime may sometimes be necessary or required. Travel may be up to 10% out of area and overnight, and is primarily local during the business day.

Requirements

• High school diploma or an equivalent combination of education and experience preferred.
• At least two years of administrative or general accounting experience, or demonstrated knowledge, skills, and abilities to perform the job tasks.
• Valid state-issued driver's license in good standing and an acceptable driving record.
• Ability to read, write, and speak English fluently.
• High degree of overall computer proficiency, including local and virtual data management tools such as the Internet, Dropbox, and Microsoft file management structures.
• High proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Proficiency with multi-line phone systems and general office equipment.
• Effective, professional communication skills, particularly verbal communication and the ability to respond to and resolve issues professionally.
• Ability to empathize with client families and guests and demonstrate tact and patience in emotionally charged situations.
• Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication.
• Ability to handle multiple projects simultaneously, prioritize tasks, and exercise good judgment.
• Attention to detail and follow-through.
• Ability to climb, sit, stand, bend, kneel, and frequently lift up to 25 pounds; reaching, pushing, and pulling may also be required.

Nice To Haves

• Bilingual ability is a plus.

Responsibilities

• Answer incoming telephone calls, provide information or route calls, and place outgoing calls.
• Greet and escort visitors and their guests.
• Perform accounts payable and receivable, inventory, and account reconciliation.
• Update the timekeeping system when employees submit missed-punch logs.
• Prepare daily deposit reports and reconciliations.
• Process and code business invoices for payment; research invoices and resolve issues or discrepancies.
• Receive and record payments from client families.
• Schedule appointments for the business and assist client families with paperwork and appointment scheduling.
• Compose and type correspondence as needed.
• Compile and report statistical data as required.
• Enter data into the operating system accurately, completely, and on time.
• Scan, copy, and print documents as needed.
• Update and maintain business files and related systems.
• Serve as business timekeeper and maintain local employee files.
• Coordinate and maintain office supplies and equipment.
• Back up other administrative functions as needed.
• Complete assigned responsibilities and tasks without additional assistance, excessive supervision, or extended scheduling.
• Complete special projects and other assigned duties.

Benefits

• Financial assistance programs supporting employee education and development in industry-related subjects.
• Health and welfare plans and savings account options.
• 401(k) and Roth retirement plan options for full-time and part-time employees, with a company match.
• Vacation, personal days, and sick days based on role.
• Employee discounts on services, merchandise, and property.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED