Administrative Assistant

Hope Program, A Licensed Clinical Social Worker Professional Corporation • San Ramon, CA

2d • $52,149 - $74,144

About The Position

The Administrative Assistant in the Health Care and Social Assistance sector plays a critical role in ensuring the smooth and efficient operation of the office environment. This position is responsible for managing a variety of administrative tasks that support healthcare professionals and organizational staff, enabling them to focus on delivering quality care and services. The role requires meticulous attention to detail in maintaining calendars, coordinating meetings, and handling travel arrangements to optimize time management and resource allocation. Additionally, the Administrative Assistant manages multi-line phone systems and records, ensuring effective communication and accurate documentation within the organization. Ultimately, this position contributes to the overall productivity and effectiveness of the healthcare team by providing reliable and professional administrative support on a daily basis.

Requirements

• High school diploma or equivalent required
• Proven experience in general administrative support, preferably within a healthcare or social assistance setting.
• Proficiency in calendar management and scheduling software.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.

Nice To Haves

• Associate’s degree or higher preferred.
• Experience with electronic health records (EHR) systems or healthcare management software.
• Familiarity with HIPAA regulations and patient confidentiality standards.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Prior experience coordinating travel and multi-line phone systems in a professional environment.
• Certification in administrative support or office management.

Responsibilities

• Manage and maintain complex calendars for healthcare staff, scheduling appointments, meetings, and events with precision.
• Coordinate travel arrangements including booking flights, accommodations, and transportation for staff as needed.
• Operate multi-line phone systems to handle incoming calls, direct inquiries, and provide timely responses to patients and colleagues.
• Perform general clerical duties such as filing, data entry, and records management to ensure accurate and organized documentation.
• Arrange and prepare materials for meetings, including agendas, minutes, and follow-up communications to support effective collaboration.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED