Administrative Assistant at Atra: Center for Rabbinic Innovation

Hillel International • New York, NY

8d • $50,000 - $55,000 • Hybrid

About The Position

The Administrative Assistant is a key member of Atra's team, providing administrative, logistical, and coordination support to the Executive Office while helping ensure the smooth day-to-day functioning of the organization. This role serves as an important connector across many aspects of Atra's work, supporting leadership operations, office administration, donor and board engagement, internal communications, and organizational coordination. Working closely with the Executive Director, Chief of Staff, and colleagues across the organization, the Administrative Assistant helps create the conditions for others to do their best work. From coordinating schedules and meetings to supporting staff events, maintaining administrative systems, and communicating with stakeholders, this role is essential to keeping Atra organized, responsive, and running smoothly. This is an ideal opportunity for someone who enjoys supporting others, creating order from complexity, and building strong relationships. The role offers broad exposure to how a growing nonprofit operates and provides opportunities to learn about executive leadership, fundraising, organizational operations, and cross-functional collaboration. This position reports to the Chief of Staff and works in close partnership with the Executive Director. This is a hybrid NYC-based role (2+ days per week in person at midtown NYC office).

Requirements

• 1+ years of relevant experience.
• Technologically savvy.
• Comfortable and discreet handling confidential information.
• Strong writing and editing skills.
• Ability to prioritize and manage multiple tasks with competing deadlines.
• Interest in contributing to a growing, mission-driven Jewish nonprofit and enthusiasm for learning how different parts of the organization work together.

Nice To Haves

• Experience with Google Workspace, Slack, Asana, Outlook, or Ramp is a plus.

Responsibilities

• Coordinate complex scheduling and calendar management for the Executive Director, including donor meetings, partner meetings, board and committee meetings, speaking engagements, and internal organizational meetings.
• Coordinate travel arrangements, itineraries, and logistics for the Executive Director.
• Help manage Executive Office communications and correspondence, including organizing emails, drafting communications, and supporting timely follow-up.
• Draft, proofread, and coordinate routine communications on behalf of the Executive Office, ensuring professionalism, accuracy, discretion, and timely follow-through.
• Maintain organized systems for Executive Office materials, scheduling, records, and information management.
• Collaborate with the Chief of Staff to support smooth day-to-day operations and administrative workflows.
• Coordinate logistics and scheduling for donor meetings, stewardship activities, and external relationship-building opportunities.
• Assist with preparation of donor briefs, meeting materials, packets, agendas, and follow-up materials.
• Support the Development team with administrative tracking, record maintenance, and fundraising-related materials.
• Provide administrative support for board and committee meetings, including scheduling, preparation of materials, and follow-up coordination.
• Support communications with board members and other external stakeholders as needed.
• Monitor and manage Atra's general organizational inbox, responding to routine inquiries, routing requests to the appropriate team members, and ensuring timely follow-through.
• Process invoices, reimbursements, and other administrative transactions, maintaining accurate records and documentation.
• Coordinate office operations, including supply ordering, vendor relationships, and communication with building management.
• Support the planning and coordination of staff events and organizational gatherings, including team lunches, holiday celebrations, retreats, and other meetings.
• Help maintain a welcoming, organized, and well-functioning office environment.
• Maintain shared organizational records, files, and administrative resources to ensure information is organized and accessible.
• Provide administrative support for a variety of organizational needs and special projects as they arise.
• Serve as an administrative liaison between the Executive Office and teams across the organization.
• Support coordination of shared timelines, requests, and administrative needs across departments.
• Assist with preparation of materials and logistics for programs, convenings, internal meetings, and organizational initiatives.
• Help ensure information, materials, and requests are routed to the appropriate people and followed through in a timely manner.

Benefits

• Access to health, dental, and vision insurance through Hillel International
• Extensive commuter, dependent care, and medical HSA/FSA options
• Unlimited vacation days
• Flexible hybrid NYC work setup
• Professional development opportunities, including courses and coaching
• A supportive, mission-aligned environment where your work helps shape what’s next

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed