Administrative Assistant for Admission

Whitman College • Walla Walla, WA

18h • Onsite

About The Position

Whitman College is seeking an Administrative Assistant for Admission to provide essential support to the Admission Office. This role involves managing application materials, data imports, and communications within the Slate CRM, ensuring the accuracy and efficiency of admission processes. The position will also assist with counselor and athletic packets and support daily office operations. The Administrative Assistant for Admission reports to the Director of Admission Operations.

Requirements

• Computer skills including Windows, Microsoft Office Suite, Google Docs and the ability to learn departmental software systems.
• Strong clerical and time management skills.
• Analytical, organized, and judicious in performing a variety of tasks.
• Attention to detail.
• Ability to work quickly, accurately and on deadline.
• Ability to positively and actively contribute to the College’s core values of diversity, equity, inclusion, antiracism and access.
• Willingness to take initiative and seek additional projects as time allows.
• Discretion in dealing with confidential information.
• Associate’s Degree OR 2+ years of relevant experience. OR a combination of relevant education, training and experience.

Nice To Haves

• Prior experience working in higher education.

Responsibilities

• Coordinate data set uploads received from testing agencies and lead-generation vendors, including primary responsibility of importing test scores: SAT/ACT/AP.
• Perform data entry of counselors and prospective students into a Customer Relationship Management (CRM) database.
• Manage import and credential documents.
• Assist with application verification.
• Respond to inquiries in the Admission inbox using approved messaging templates and guidelines.
• Assist with communication updates, mailing list corrections and USPS correspondence imports in Slate.
• Coordinate with the Communications team on addressing data inconsistencies and record updates.
• Provide clerical and logistical support for campus visits, athletic visits and group tours.
• Assemble and track counselor and athletic packets, maintaining accurate headcounts and delivery schedules.
• Provide front desk coverage as needed, greeting visitors and assisting with inquiries.
• Provide administrative and project-based support to the Director of Admission Operations and Admission Officers.
• Serve as backup for clerical and operations staff during peak seasons and absences.
• Assist in maintaining office documentation, guidelines, and process updates to ensure consistency and efficiency.

Benefits

• Medical/Dental/Vision Insurances.
• Basic life, accidental death and dismemberment and long term disability insurances with the capability to elect additional voluntary coverage.
• 403(b) Defined Contribution Retirement Plan with a matching contribution after eligibility requirements are met.
• Paid Time Off: 20 accrued vacation days, 12 accrued sick days, 13 paid holidays.
• Tuition Remission – Dependent Children Employee tuition waiver for two Whitman courses per semester.
• Employee Assistance Program
• Relocation assistance for eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree