Administrative Assistant

AtWork•Tyler, TX

11d•Onsite

About The Position

We are looking to add an administrative assistant to add to our team in Tyler, TX! This role involves performing a variety of administrative tasks, including managing correspondence, processing mail, maintaining employee records, and preparing various forms and reports. The ideal candidate will be knowledgeable in modern office procedures and proficient with various software applications.

Requirements

Must possess extensive knowledge of administrative duties and be able to handle a variety of interruptions while continuing to follow through with project or routine assignments.
Must have a comprehensive knowledge of modern office methods, practices, and procedures.
Must have experience and extensive knowledge of PDF software, Office, Microsoft Excel, and Microsoft PowerPoint.
Must be able to prioritize and move from one project to another as needed.
Must be able to work independently.
Must be able to properly handle confidential information.
Must have the ability to establish and maintain effective working relationships with others and the ability to exercise independent judgment and make sound decisions.

Responsibilities

Perform administrative assistance as required.
Compose and file various correspondence.
Process, sort and distribute all incoming mail for three departments.
Attend department meetings as necessary.
Responsible for sending reports to State and Federal agencies as required by permits.
Act as department trainer for software/computer changes, policy/ordinance changes, etc.
Respond to customer website questions/concerns.
Maintain employee records and enter time and ensure hours are correct for 50+ employees (3 departments).
Prepare and distribute all personnel related forms (evaluations, change of status forms, etc.)
Prepare requisitions/purchase orders for 3 departments.
Setup annual blanket POs for payment of recurring purchases.
Maintain hard copy files of all original leases and construction permits.
Identify services, locate information, consulting with established department personnel.
Resolve customer problems with established guidelines.