Administrative Assistant - Holman Auto Center

Holman • Beaverton, OR

3d • Onsite

About The Position

Holman Auto Center has an outstanding opportunity for an Administrative Assistant to join their team! This role involves contacting clients to schedule appointments for collision repair, managing online scheduling, answering incoming phone calls, and greeting customers for appointment check-in. The position also includes scanning legal documents, filing for safekeeping, preparing repair files with data entry for scheduling and tracking systems, and providing support to other departments as needed. Additionally, the Administrative Assistant will handle payments during customer checkout, provide purchase orders for vendor repairs, and create and monitor processes to ensure compliance and keep filing current.

Requirements

• Ability to work independently and be self-motivated
• Professional appearance and work ethic
• High School diploma or equivalent

Nice To Haves

• Previous Auto collision or Service center experience is a plus

Responsibilities

• Contact clients to schedule appointments for collision repair
• Answer incoming phone calls and schedule appointments for estimates and repairs
• Online scheduling management
• Greet customers for appointment check-in
• Scanning of legal documents and filing for safe keeping
• File preparation for repairs including data entry of scheduling and tracking systems
• Work directly with management to provide support to other departments as needed
• Handle payments as part of customer check out
• Provide purchase orders for vendor repairs
• Create and monitor processes to ensure compliance and for filing to stay current

Benefits

• Health Insurance
• Vision Insurance
• Dental Insurance
• Life and Disability Insurance
• Flexible Spending and Health Savings Accounts
• Employee Assistance Program
• 401(k) plan with Company Match
• Paid Time Off (PTO)
• Paid Holidays
• Bereavement
• Jury Duty
• Paid Pregnancy/Parental leave
• Paid Military Leave
• Tuition Reimbursement
• Paid sick leave (for part-time and temporary employees in areas with statutory paid sick leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED