Administrative Assistant

Minivasive Pain & Orthopedics•Houston, TX

18h

About The Position

The Administrative Assistant is responsible for providing administrative support to ensure efficient operation of the office. Supporting managers and employees through a variety of tasks related to organization and communication. Additionally, handling confidential and time sensitive material.

Requirements

Knowledge of administrative and clerical procedures, systems such as word processing, managing files and records
Strong attention to detail: being careful about detail and thorough in completing work tasks
Ability to adapt with flexibility: being open to change (positive or negative) and to considerable variety in the workplace.
Ability to maintain effective and organized systems to ensure timely and accurate task completion
Strong computer knowledge including proficiency with MS Outlook, Word, and Excel
Excellent verbal and written communication skills
Ability to work independently and closely with diverse roles/team members
High School diploma or GED
Two (2) years of experience in an administrative role
Valid Texas Driver’s License

Responsibilities

Welcomes new staff and ensure they are situated
Acts as first line of communication providing general support to visitors
Answers incoming calls and redirect calls when appropriate
Provides information, answers questions and request inquiries via email, telephone or in person
Receives, sorts, and distributes mail received
Produces and distributes correspondence memos, letters, faxes, and forms
Develops filing system to maintain administrative duties such as filing, copying, binding, scanning etc.
Maintains computer and manual filing systems
Orders and maintains office supplies
Organizes department manuals and ensures all team members have the most updated copy
Schedules meetings and appointments for the department
Takes accurate minutes of meetings
Assists in the preparation of reports and distribution
Maintains employees’ anniversary dates and birthday celebrations
Manages contact lists and accurate records of customer interactions
Performs other related duties as assigned