Administrative Assistant

Tessera • Colorado Springs, CO

38d • $33 - $37 • Onsite

About The Position

Tessera is seeking a highly organized and mission-focused Administrative Assistant to support senior leadership on the Base Maintenance Contract (BMC) at the U.S. Air Force Academy. This role is ideal for someone who excels in managing administrative workflows, coordinating communications, and operating with professionalism in a regulated, fast-paced environment. The Administrative Assistant serves as a central hub for information flow, task coordination, and deliverable tracking, exercising strong judgment and strict confidentiality while handling sensitive personnel, contract, and operational data. This position plays a trusted, integral role in ensuring smooth, compliant, and effective execution of contract requirements.

Requirements

• Associate’s degree in Business Administration or related field preferred
• 3–5 years of administrative assistant experience, preferably in facilities maintenance or federal contracting
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); Microsoft Windows; etc.
• Strong attention to detail, organizational skills, and ability to meet deadlines
• Strong communication and problem-solving skills
• Ability to work independently and collaboratively in a team environment
• A valid state driver’s license is required with the ability to obtain and maintain coverage by Tessera’s insurance.
• Access to a federal military installation requires a REAL ID-compliant driver's license or an acceptable alternative, such as a U.S. passport or military ID, in accordance with the REAL ID Act. Please visit this website for more information: https://www.dhs.gov/real-id.
• Must be able to obtain and maintain applicable security clearances and installation access. A background check and E-Verify will be conducted for this position.

Responsibilities

• Provides comprehensive administrative support to senior leadership, including calendar management, meeting coordination, and communication flow.
• Coordinates meetings and engagements with military customers, internal leaders, subcontractors, and installation partners.
• Prepares agendas, read-aheads, briefing materials, reports, and presentations related to operations and contract performance.
• Manages internal workflows by tracking taskers, approvals, action items, suspense dates, and deliverables.
• Ensures proper routing, version control, accuracy, and filing of documents in both electronic and physical systems.
• Maintains workflow trackers and dashboards to give leadership visibility into priorities, progress, and upcoming deadlines.
• Drafts and formats professional correspondence and maintains communication standards consistent with a military environment.
• Supports contract documentation tracking, audit readiness, and coordination with safety, quality, and compliance teams.
• Assists with onboarding, access requests, travel coordination, site visits, and administrative financial tracking as directed.
• Handles sensitive, confidential, and proprietary information with sound judgment, discretion, and adherence to need-to-know requirements.
• All other duties as assigned.

Benefits

• Medical, Dental, Vision, 401(k) retirement plan, Life & Short-Term Disability Insurance
• Flexible Spending Accounts for both medical and dependent care
• 11 paid federal holidays, accrual of 12 paid days of vacation at the start of employment, paid sick leave
• Potential shared earning bonus
• Tuition assistance is available after 1 year of employment and potential scholarships for qualified dependents
• Professional development, certifications, and training opportunities
• Verizon wireless discount
• Employee Assistance Program (EAP), and an engaging wellness program
• Public Service Loan Forgiveness eligibility for full-time employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree