Administrative Assistant

Armed Services YMCA of The U S A

23h • Onsite

About The Position

The ASYMCA is seeking a proactive, high-energy Front Desk Receptionist to serve as the face of their office. This role is not limited to desk duties; it requires a team player ready to assist in various program areas, including early childhood classrooms and managing the food pantry inventory. The ideal candidate is someone who is efficient and dedicated to supporting the military community.

Requirements

• Must be willing to shift gears quickly between administrative tasks and hands-on program support.
• A "can-do" attitude with the ability to work collaboratively across different departments.
• Strong attention to detail, especially regarding inventory management and scheduling.
• Excellent verbal and written skills for interacting with guests, volunteers, and staff.
• Consistent attendance during the specified M-F morning shift.

Nice To Haves

• Military spouses, veterans and military affiliated job seekers encouraged to apply.

Responsibilities

• Greet all visitors with a professional and welcoming attitude; ensure every guest is assisted promptly.
• Manage a multi-line phone system, answer inquiries, and direct calls to the appropriate staff members.
• Maintain a clean and organized lobby and front desk area; perform light cleaning and tidying during downtime.
• Learn and assist with Daxco (our registration system) to manage memberships and program sign-ups.
• Maintain and update computer records and Excel spreadsheets to ensure program data is accurate and current.
• Assist with hanging, organizing, and displaying formal wear donations for Operation Deploy Your Dress (ODYD).
• Perform as needed inventory updates, organize stock, and ensure the pantry is ready for families in need.
• Step into the classroom to assist with daily tasks, activities, and student engagement as needed for Operation Little Learners (OLL).
• Assemble essential supply bundles for new parents or lead and train volunteers on the assembly process for Baby Bundles.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed