Administrative Assistant

Aston Carter•Indianapolis, IN

20h•$21 - $22•Hybrid

About The Position

What You'll Do: - Support SharePoint sites owned by functional leaders. - Manage calendars by scheduling appointments and meetings for function leaders. - Manage organizational announcements and internal distribution lists - Handle sensitive and confidential information with utmost discretion and integrity. - Organize/plan large meetings and events including agenda development. - Act as a primary point of contact with external/internal stakeholders liaising to ensure smooth workflow and communication. - Prepare and edit documents presentations and correspondence. - Manage expense reports for functional leaders. - Arrange domestic and international travel for functional leaders and assist in international travel for extended team. - Coordinate support and oversee special projects as needed. Skills Sharepoint, administrative support, administrative assistance, microsoft office Top Skills Details Sharepoint,administrative support,administrative assistance,microsoft office Additional Skills & Qualifications - Proficiency in Microsoft Word Excel PowerPoint and SharePoint is required - Experience managing travel and expenses is required in Concur is preferred - Experience working for a Global company is preferred. - Minimum 2 years Experience - Must be motivated to work hard and is comfortable in a professional fast paced environment. Has a sense of urgency and able to multi task and prioritize. Comfortable working with and supporting a large group 2 directly - Able to be discreet. - Proactive mindset vs. Reactive. - Collaborative and able to work well in a group and with the other Admins onsite What Skills Would Be Beneficial: - You have proven experience as an administrative assistant or in a similar role minimum 1 year. - Your attention to detail and your organizational skills are outstanding. - You have excellent verbal interpersonal and writing skills. - You are experienced and proficient in the use of Microsoft applications such as Word Excel PowerPoint Power BI SharePoint etc. - You value serving the business and our customers so you are willing and able to work overtime if requested. - Proficiency in Microsoft TEAMS and Concur is a plus. - You are a quick learner with new software and applications.

Requirements

Proficiency in Microsoft Word Excel PowerPoint and SharePoint is required
Experience managing travel and expenses is required in Concur is preferred
Experience working for a Global company is preferred.
Minimum 2 years Experience
Must be motivated to work hard and is comfortable in a professional fast paced environment. Has a sense of urgency and able to multi task and prioritize. Comfortable working with and supporting a large group 2 directly
Able to be discreet.
Proactive mindset vs. Reactive.
Collaborative and able to work well in a group and with the other Admins onsite

Nice To Haves

You have proven experience as an administrative assistant or in a similar role minimum 1 year.
Your attention to detail and your organizational skills are outstanding.
You have excellent verbal interpersonal and writing skills.
You are experienced and proficient in the use of Microsoft applications such as Word Excel PowerPoint Power BI SharePoint etc.
You value serving the business and our customers so you are willing and able to work overtime if requested.
Proficiency in Microsoft TEAMS and Concur is a plus.
You are a quick learner with new software and applications.

Responsibilities

Support SharePoint sites owned by functional leaders.
Manage calendars by scheduling appointments and meetings for function leaders.
Manage organizational announcements and internal distribution lists
Handle sensitive and confidential information with utmost discretion and integrity.
Organize/plan large meetings and events including agenda development.
Act as a primary point of contact with external/internal stakeholders liaising to ensure smooth workflow and communication.
Prepare and edit documents presentations and correspondence.
Manage expense reports for functional leaders.
Arrange domestic and international travel for functional leaders and assist in international travel for extended team.
Coordinate support and oversee special projects as needed.