Administrative Assistant – Design Finishes Team
Falk Built Ltd•Calgary, AB
•Onsite
About The Position
Falkbuilt Ltd. is seeking a highly organized and detail-oriented Administrative Assistant to join their Design Finishes Team at HQ. This is a 1-year contract position with the potential for full-time permanent employment. The role involves supporting the branch network by coordinating finish samples, managing a sample library, and communicating with various stakeholders. The ideal candidate is adept at managing multiple priorities in a fast-paced environment and possesses a strong service-oriented approach. Dogs are welcome in the workplace.
Requirements
- Highly organized, detail-oriented, and able to manage multiple priorities
- A strong communicator with a customer-service mindset
- A critical thinker and practical problem solver
- Collaborative, while also able to work independently with minimal direction
- Proactive, dependable, and comfortable taking initiative
- Adaptable and comfortable working in a fast-paced, changing environment
Nice To Haves
- Experience with Microsoft Office, particularly Excel, Outlook, Teams, and SharePoint
- Experience with Adobe Creative Suite, particularly InDesign
- Experience with inventory management, online catalogues, or database systems
- Experience with shipping and courier platforms
Responsibilities
- Respond to requests from Falkbuilt branches regarding finish and material samples, availability, and product information
- Coordinate sample requests from start to finish, including gathering, assembling, labelling, packaging, and shipping
- Maintain and organize a large physical and digital library of hundreds of finish options and thousands of samples
- Inspect samples for quality, accuracy, and condition
- Monitor inventory levels and coordinate replenishment with vendors
- Maintain accurate product information and an online catalogue of finish options
- Visually compare and coordinate colours across different material types, including DuraFalk and Falkskin finishes
- Communicate with branches, vendors, and internal team members by email and phone
- Coordinate with multiple team members to ensure requests are completed accurately and on time
- Troubleshoot issues, identify solutions, and follow through to completion
- Assist with client presentations, sample boards, and other presentation materials
- Provide general administrative support to the Design Finishes Team
- Perform other duties as assigned
Benefits
- Potential to transition into a full-time permanent role
- Opportunity to gain experience within the construction and design industry
- Dogs are welcome in the workplace
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
