Administrative Assistant
About The Position
We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation. S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type. The primary function of this role is to provide administrative support to the Midwest branch. This position reports to the Branch Manager and will require a close working relationship with the Branch Manager and all Operations staff at this branch and Corporate. This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus on administration, organization, reporting, data management and customer service.
Requirements
- High school diploma or GED is required.
- 3+ years of administrative experience is required.
- Ability to efficiently find, access, and complete online research tasks is required.
- Significant knowledge of Microsoft Office (i.e., Word, PowerPoint, and particularly Excel) applications is required.
Nice To Haves
- Previous experience in the construction industry is a plus.
- Accounts Payable/Receivable Experience a plus.
Responsibilities
- Provide complete administrative support services for the Branch Manager and staff.
- Handle all incoming calls and transfer accordingly.
- Greet all guests coming into the front lobby.
- Planning and preparation for any department &/or branch meetings or branch gatherings, reservations, etc.
- Assist fabrication shop and field with any necessary administrative duties.
- Conduct calls on open receivables.
- Data entry into Excel and various documents.
- Assist with day-to-day general clerical needs, filing, FedEx shipments, etc.
- Order office supplies.
- Create/Update POs in Company Software and Update as Completed.
- Attend any necessary meetings required by Branch Manager.
Benefits
- competitive salary and benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
