Administrative Assistant

Howard University•Washington, DC

3d•Onsite

About The Position

The Administrative Assistant is a critical player at the Howard University Institute for Advanced Study (HIAS). This individual executes logistics and acts as a connector between the Director, The Emancipator, HIAS staff and fellows, Howard University staff and faculty, and other internal and external partners. The ideal candidate will share a commitment to HIAS’s mission and will be exceptional in their attention to detail, ability to identify short- and long-term priorities, and adeptness at managing multiple tasks and deadlines at once. They will be an independent self-starter who also enjoys interacting with and contributing to a larger team. The Administrative Assistant reports directly to the Chief of Staff/Associate Director of Research.

Requirements

Based in the Washington D.C. metro area
Bachelor's Degree
Strong attention to detail and accuracy in recordkeeping
Demonstrated initiative to work self-directed yet with a collaborative style
Strong verbal and written communications skills
Compliance

Responsibilities

Maintain the Founding Director’s schedule
Schedule meetings between internal and external partners
Make travel arrangements according to university protocol
Correspond with internal and external partners and contacts on behalf of the Director and HIAS in a professional and timely manner
Assist in event planning, including identification of and outreach to participants, hosts, and vendors
Assist the Chief of Staff/Associate Director of Research in budgetary matters (tracking, invoice and receipt collection, etc.)
Provide research assistance and fact-checking as needed
Receive training on proper university systems and protocols and comply with that training
Attend and assist with day-of needs for public events (occasional travel may be necessary for this role)