Administrative Assistant

Qualcomm•Santa Clara, CA

13d•$27 - $40

About The Position

Provides administrative assistance to one or more first or second-level level managers, a department, or office. Researches, learns, and applies knowledge of industry standards in various administrative areas, including policies, guidelines, and procedures. Leverages proficiency in various types of software including Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint) and shared file services (SharePoint, MS Teams, OneDrive, etc.) to provide effective and efficient support. Assignments may be of a diverse scope and related to various functional areas.

Requirements

Associate's degree.
OR High School diploma or equivalent and 2+ years of Administrative Assistant or related work experience.
Works under supervision.
Decision-making affects direct area of work and/or work group.
Requires verbal and written communication skills to convey information. May require basic negotiation, influence, tact, etc.
Tasks require multiple steps which can be performed in various orders; some planning, problem-solving, and prioritization must occur to complete the tasks effectively.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint) and shared file services (SharePoint, MS Teams, OneDrive, etc.)

Nice To Haves

1+ year of work experience in a role requiring interaction with senior leadership (e.g., Manager level and above).

Responsibilities

Provides assistance and support to first or second level managers, a department or an off-site office.
Researches and learns departmental/company policies and procedures.
Manages basic calendar needs for one or more manager.
Prepares and proofs correspondences, reports, spreadsheets, and presentations with appropriate syntax and grammar.
Completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor database, etc.).
Coordinates basic, domestic travel (flights, hotel, rental cars, etc.) for a single traveler.
Answers internal (with exposure/requests from managers) and external emails.
Schedules and coordinates various types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors.