Administrative Assistant

Caterpillar•Athens, GA

12d•Onsite

About The Position

Caterpillar’s Athens facility is seeking a professional, welcoming, and customer service oriented Administrative Assistant to provide administrative support for facility and department heads. This role is essential in creating a positive leader and guest experience, often acting as the first face to the Athens facility for senior leaders and high value visitors.

Requirements

Effective Communications: Communicating clearly and professionally with leaders, employees, visitors, and external partners
Accuracy and Attention to Detail: Ability to complete tasks with high levels of precision
Flexibility and Adaptability: Ability to adapt to a changing environment and be comfortable with change
Office Administration: Ability to carry out ongoing office administration tasks effectively and efficiently
Managing Multiple Priorities: Ability to prioritize tasks and meet deadlines when handling multiple responsibilities.
Problem Solving: Recognizing, anticipating, and resolving organizational, operational or process problems

Nice To Haves

Experience supporting or interfacing regularly with senior leadership
Experience managing purchases, managing a budget, and filing expense reports
Experience supporting and communicating with managers across multiple departments
Demonstrated ability to develop professional written communications such as memo’s, announcements and general billboard communications
Manufacturing industry experience

Responsibilities

Schedule meetings, appointments and maintain calendars for senior leadership
Prepare, edit and format documents, reports and presentations
Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date
Typing and distributing memos, and taking detailed meeting minutes
Order and manage office supplies and equipment
Coordinate meetings, including room setup and materials preparation
Assist with event planning and coordination as needed
Support special projects and provide general administrative assistance to staff and leadership
Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.