Administrative Assistant (Part-Time)

ARA

12h • Onsite

About The Position

The Algorithms, Modeling & Assessments (AMA) Division of Applied Research Associates, Inc. (ARA) has an immediate opening for an energetic, well-organized part-time (30-hour work week) Administrative Assistant. The qualified candidate will have 2 - 3 years of previous experience as an administrative assistant, office assistant or any related experience. The Administrative Assistant will be the initial point of contact for all visitors and guests to the office and will provide day-to-day support to technical and professional staff of the office. The successful candidate will be responsible for front desk operations and meeting coordination, he or she will also assist with various accounting tasks, and office maintenance. This is an on-site position and does not allow for hybrid or remote work. Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information.

Requirements

• High school diploma or equivalent and 2 - 3 years of office management experience or related office management experience.
• Proficiency with Microsoft Office Suite software
• Attention to detail and finer elements of office operations & coordination
• Ability to work independently and follow through on assignments
• Ability to multi-task and work successfully in a fast-paced environment
• Ability to communicate in a professional manner

Nice To Haves

• Bachelor’s degree preferred
• Working knowledge of SharePoint, CostPoint, and/or Deltek
• Budgeting experience
• Existing DoD security clearance

Responsibilities

• Answering incoming telephone calls
• Greeting and checking in all visitors
• Meeting preparation and support
• Ordering and managing office supplies
• Day-to-day operations (coffee preparation, kitchen maintenance, etc.)
• Common area maintenance
• Conference room scheduling
• Event planning
• Data entry
• General clerical duties (copy, fax, scan, binding documents, etc.)
• Assist with tracking and processing company credit card purchases
• Health and Safety Officer

Benefits

• 100% employee-owned
• technically superior solutions to complex and challenging problems in the physical sciences

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees