Administrative Assistant

Composites One•Fort Worth, TX

23h•Onsite

About The Position

As an Administrative Assistant, you will be responsible for performing a variety of administrative functions to support the operational needs of the distribution center. Key Responsibilities: Composes, prepares, and ensures a timely response with written correspondence, reports, databases, daily invoices, and other documents Files completed transaction documentation; maintains quarterly storage rotation Assists as a customer contact and delivers Stellar Service through accurate order entry, problem resolution, and organizational support May assist in the resolution of billing issues Immediately communicates all special requests, modifications to orders, backorders, shipping delays, or cancelled orders to appropriate internal and external customers Takes messages when necessary; retrieves messages and distributes accordingly from general voice mailbox Attends to visitors, both face-to-face and on the phone, in a timely and professional manner, ensures accuracy of guest sign-in log; announces guests to appropriate associates; aware of all reception activity Coordinates all mail, shipments, and distribution, ensuring accurate labeling and department coding Maintains office supplies and equipment Performs complex and confidential administrative functions, as assigned

Requirements

A minimum of 2 - 3 years of administrative experience
Must be familiar with standard concepts, practices, and procedures related to customer service
Advanced proficiency using MS Office to effectively execute work tasks, including Excel, Word, and Outlook
Ability to learn internal database and software systems (i.e. MXP, SAP)
High School Diploma, GED, or equivalent
Employment offers are contingent upon successful completion of a drug screen and background check. This requirement is especially critical for safety-sensitive roles.

Responsibilities

Composes, prepares, and ensures a timely response with written correspondence, reports, databases, daily invoices, and other documents
Files completed transaction documentation; maintains quarterly storage rotation
Assists as a customer contact and delivers Stellar Service through accurate order entry, problem resolution, and organizational support
May assist in the resolution of billing issues
Immediately communicates all special requests, modifications to orders, backorders, shipping delays, or cancelled orders to appropriate internal and external customers
Takes messages when necessary; retrieves messages and distributes accordingly from general voice mailbox
Attends to visitors, both face-to-face and on the phone, in a timely and professional manner, ensures accuracy of guest sign-in log; announces guests to appropriate associates; aware of all reception activity
Coordinates all mail, shipments, and distribution, ensuring accurate labeling and department coding
Maintains office supplies and equipment
Performs complex and confidential administrative functions, as assigned