Administrative Assistant

Dashiell•Houston, TX

6d•Onsite

About The Position

Dashiell, an operating unit of Quanta Services (trading as PWR), is a leading national provider of technical and construction services supporting critical electric infrastructure. We serve electric utilities, power generation, industrial, renewable, and energy markets with integrated capabilities spanning planning and system studies, engineering and design, maintenance and testing, program management, construction, and turnkey EPC delivery. With more than 60 years of experience executing large, complex projects, Dashiell specializes in medium- and high-voltage electrical infrastructure and delivers safe, reliable solutions across the full project lifecycle. Backed by the scale, resources, and safety culture of Quanta Services, Dashiell partners with clients to build and maintain the infrastructure that powers communities and economies. Learn more at www.dashiell.com. Position Title : Administrative Assistant Location: 12301 Kurland Drive, Suite 400, Houston, TX 7703 Primary Function This position will support the engineering team by organizing training lunches, tracking training attendance, managing document reproduction, and shipping project documentation to clients and team members

Requirements

High School diploma or equivalent is required.
Minimum of one year of prior office experience required; engineering industry preferred.
Must have current driver’s license.
Proficient in MS Office and Windows operating system
Proficient with express shipping software, such as Federal Express and UPS
Excellent written and verbal communication skills
Ability to conduct yourself and perform job duties in a professional manner
Ability to work in a team environment
Ability to prioritize, manage time well, troubleshoot, and work in a fast-paced and deadline driven environment
Must be organized and detailed oriented with the ability to multi-task
Flexibility to work occasional overtime
Candidates must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without current or future visa sponsorship.

Nice To Haves

engineering industry preferred

Responsibilities

Send invitations and track attendance for Continued Learning Lunches (Vendor Lunches, Dashiell U, Mentorship Lunches).
Coordinate lunch details and setup with Engineers and Vendors
Order and set up food for Continued Learning Lunches.
Prepare and clean conference rooms before and after lunches.
Maintain records of lunch and learn attendees, including pulling reports from Teams and contacting remote office team leads.
Organize and archive past lunch and learn materials.
Oversee document control activities on projects, ensuring quality standards are met.
Communicate effectively with management, clients, vendors, and project team members.
Scan, image, organize, and maintain documents and filing systems.
Perform quality assurance checks on outgoing transmittal packages.
Handle basic to intermediate word processing, spreadsheet, and database tasks.
Monitor, maintain, and replenish large-scale printing devices.
Mail and distribute documents, parcels, and other materials.
Adhere to company policies and procedures
Perform special projects and complete other duties as assigned or requested

Benefits

company-paid life insurance
accidental death and dismemberment insurance
long-term disability insurance
employee assistance program
medical coverage through a traditional PPO or one of two high-deductible health plans (with FSA or HSA options)
dental and vision coverage
supplemental life insurance
short-term disability
critical illness insurance
group accident insurance
hospital indemnity insurance
401(k) plan with immediate vesting