Administrative Assistant

Sentinel•Downers Grove, IL

1d•Onsite

About The Position

Sentinel Technologies is seeking a detail-oriented Administrative Assistant to provide comprehensive support across multiple teams, including sales, recruiting, project management, and leadership. This position plays a vital role in ensuring efficient operations by assisting with contract formatting, proposal preparation and data entry across multiple platforms, including NetSuite and proprietary systems. This position will be part of a team to coordinate travel, assist with recruiting administration, assist with facility administration, or publish the company newsletter and miscellaneous projects as assigned. Position may be required to lift 75 lbs. independently. The ideal candidate thrives in a fast-paced, high-demand environment and demonstrates strong organizational and problem-solving skills. This position reports onsite to our Downers Grove, IL location.

Requirements

Bachelor’s degree in business administration or a related field.
1-3 years of experience in an administrative role.
Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
Advanced typing skills.
Strong attention to detail.
Excellent written and verbal communication skills.
Ability to problem solve, multitask, and prioritize effectively.
Strong interpersonal skills and ability to work in a team-oriented environment.
Must have a car.
Must have a valid driver’s license and proof of vehicle insurance.
Legally authorized to work in the US without sponsorship.
Demonstrate a “can-do” attitude.
Display "ACE" factor – Attitude, Compassion, and Enthusiasm to deliver quality solutions with exceptional customer service.

Nice To Haves

NetSuite experience.
Experience proofing and assembling proposal materials in response to RFPs/RFQs, for customer submission.
Experience in managing office operations or facilities.

Responsibilities

Provide comprehensive support across multiple teams, including sales, recruiting, project management, and leadership.
Assist with contract formatting, proposal preparation, and data entry across multiple platforms, including NetSuite and proprietary systems.
Coordinate travel.
Assist with recruiting administration.
Assist with facility administration.
Publish the company newsletter.
Handle miscellaneous projects as assigned.
Lift 75 lbs. independently.