Administrative Assistant

UFIT • Los Angeles, CA

53d • $24 - $30 • Remote

About The Position

UFIT is hiring an Administrative Assistant who will work directly with the CEO, manage coach payroll, maintain CRM systems (HubSpot), support HR (BambooHR), and help execute proposals and RFPs that drive company growth. This is a fast-paced, results-driven role where you will be measured on your output and ability to proactively manage tasks and solve problems. You will be responsible for ensuring payroll accuracy, maintaining the CRM, coordinating the workforce, and contributing to company growth through proposal and RFP execution.

Requirements

• Experience with HubSpot CRM (required)
• Experience with BambooHR or HR systems (required)
• Experience with payroll, scheduling, or workforce coordination
• Strong writing skills (proposals, emails, reports)
• Highly organized and detail-oriented
• Able to work fast, think ahead, and solve problems without being told
• Comfortable working directly with leadership

Nice To Haves

• Experience working with schools or youth programs
• Experience with RFPs, proposals, or contracts
• Operations or executive assistant background

Responsibilities

• Work directly with the CEO to execute daily priorities
• Process weekly coach payroll (accuracy is critical)
• Manage Slack, Assembly, coach schedules, coverage, and workforce coordination
• Maintain HubSpot CRM (track leads, follow-ups, deals)
• Manage Google Workspace, BambooHR (onboarding, compliance tracking)
• Write and submit proposals + RFPs (schools, districts, partners)
• Build and manage trackers, reports, and systems
• Communicate with coaches, schools, and leadership

Benefits

• Performance-based bonuses tied to KPIs
• Direct path to Operations Manager
• Direct path to Leadership roles

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed