Administrative Assistant - Contract

Associa • Victoria, BC

2d • Onsite

About The Position

Our Victoria office is hiring a Full‑time Administrative Assistant to support our team. This role is a temporary position, covering a leave of absence until April 2028, with some potential for extension. The Administrative Assistant is responsible for providing clerical and administrative support to the licensed Strata Manager(s). The Strata Manager Assistant is the liaison to 5 - 7 Strata Managers, interacts with internal and external customers, and is an integral part of serving our clients.

Requirements

• Must be a team player with good common sense
• Excellent time management skills
• Self-starter with exceptional organizational skills and strong attention to detail
• Able to perform tasks independently
• Remain positive and calm in a very busy environment
• Demonstrate strong work ethics
• Adhere to privacy and confidentiality regulations
• Exude a “can do” attitude in all undertakings and be receptive to change and challenges
• Sound knowledge of Microsoft Office programs
• Business computer experience
• Proactive customer service skills
• Able to utilize a multi-phone reception desk
• Able to multi-task and meet deadlines

Nice To Haves

• Are early‑career, a student, or returning to the workforce
• Prefer clear expectations, defined tasks, and structured work
• Enjoy helping others by keeping things organized and on track
• Like routine with some variety from day to day

Responsibilities

• Provide administrative support to Strata and Rental Property Managers
• Compose and type routine correspondence, memos, notices, reports, etc.
• Prepare documents for Realtor and Lawyer requests
• Process general mail-outs
• Respond to telephone and email requests and provide information/assistance
• Provide coverage for other Administrative Assistants/Receptionist when away
• Prepare documents and/or forms for realtors

Benefits

• Paid Sick days

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed