Seasonal Administrative Assistant

PT&C Group • Encino, CA

1d

About The Position

Our Seasonal Administrative Assistants are a key part of our front office team helping clients and providing support services for our accounting staff in a variety of functions. You will provide a variety of clerical and administrative services to our team. Your can-do attitude and organizational skills help you complete assigned tasks efficiently and with an attention to detail to ensure our work is of the highest quality.

Requirements

• Professional office experience 1 yr +
• Proficient with Microsoft Office suite.
• Advanced knowledge of Adobe Acrobat for creating, editing, and organizing PDF documents.
• Attention to detail and ability to multi-task
• Excellent verbal and written communication skills
• Independent worker and learner, willingness to take on new tasks
• Ability to self-manage projects, proactive problem solving, analytical skills
• Ability to learn, understand and utilize new technology systems quickly

Responsibilities

• Organize, scan, file, and upload documents to project software, document storage systems, and web portals.
• Assemble tax returns and prepare financial statements in both paper and PDF formats, ensuring accuracy and proper organization.
• Upload tax returns into document storage systems and arrange files for signature pages, multiple state filings, and tax estimates.
• Utilize strong Adobe skills to edit, combine, bookmark, and organize PDF documents.
• Easily learn and adapt to new technology and work across multiple systems.
• Create, track, and manage projects within computer systems; organize and maintain physical and digital files for staff.
• Perform data entry assignments across a variety of software systems; proficiency in Microsoft Office required.
• Execute detailed procedures for each step of projects and internal processes with a high level of accuracy.
• Communicate professionally with clients via email and phone; schedule meetings with staff as needed.
• Demonstrate strong attention to detail, analytical skills, and the ability to manage multiple priorities with a flexible and positive attitude.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed