Administrative Assistant, (A264110-4), 205, Administration & General

City of Laredo • Laredo, TX

1d • Onsite

About The Position

Provides office support to one or more City departments. Assists with payroll and budget processes, maintains personnel files, and conducts general administrative duties to maintain office productivity.

Requirements

• Knowledge of cash handling, accounting, and record keeping.
• Knowledge of City of Laredo policies, procedures, and processes.
• Knowledge of modern office procedures and methods including computers and applicable software, such as Microsoft Office, AS400.
• Knowledge of English grammar, spelling, and punctuation.
• Knowledge of the methods and practices of assembling and analyzing data.
• Skill in planning, organization, and time management.
• Skill in customer service delivery.
• Skill in performing a variety of duties, often changing from one task to another of a different nature.
• Ability to maintain attention to detail.
• Ability to maintain records, assemble and organize data, and prepare report.
• Ability to communicate effectively, both orally and in writing, in English and Spanish.
• Ability to establish and maintain effective working relationships.
• Associate's degree or 60 completed college hours from an accredited college/university in Public Administration, Business Administration or related field
• At least five (5) years of experience in advanced administration support
• Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.
• Must be able to function in a principle-based organization that has a culture built on character and core values.

Responsibilities

• Manages and processes Payroll for the department; ensures proper documentation is processed and submitted in a timely manner.
• Oversees Purchasing for the department; contacts vendors, prepares requisitions, and processes purchase orders.
• Assists with hiring process by opening requisitions for job postings, scheduling interviews, and recommending applicants upon selection.
• Prepares and processes travel for the department when needed.
• Assists with department call center and provides customer service.
• Assists employees with inquiries regarding HR policies and procedures.
• Performs bookkeeping functions, including recording financial transactions, managing accounts receivable and accounts payable, and preparing necessary documentation for transfers.
• Maintains department’s petty cash, distribution, and inventory of assets; prepares and maintains reports and records.
• Assist in budget preparation and reporting.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree