Administrative Assistant - Shelbyville

Seven Counties Services•Shelbyville, KY

1d•Onsite

About The Position

This role involves a variety of front-desk and administrative functions to support the site's operations. Key responsibilities include client interaction, data entry, record maintenance, report generation, and office management. The position requires strong organizational skills, attention to detail, and the ability to handle diverse tasks in a fast-paced environment.

Requirements

High School Diploma
Three-to-four years' experience working in an office setting and performing various administrative tasks.

Nice To Haves

Completion of up to 18 months' business school, beyond high school preferred

Responsibilities

Perform front-desk/reception functions including greeting clients, answering phones, taking messages, checking in clients, collecting payments, reconciling cash drawers, scheduling appointments, managing mail and faxes, assisting clients with intake forms, and handling customer service interactions.
Enter client data, eligibility information, and other program-specific data into electronic information systems and databases.
Provide HIM-related support to Health Information staff as needed.
File and maintain correspondence, records, reports, and other documents related to site operations.
Perform administrative functions such as typing, data entry, generating requisitions for supplies and services, and taking meeting minutes.
Run and assess monthly/quarterly reports, troubleshoot inaccuracies, and take action on report results.
Coordinate work site's IT functions as needed.
Participate in the daily deposit process, including reconciliation.
Monitor office supply inventory and order supplies as needed.
Perform medical treatment-related administrative functions, including coordinating lab appointments.
Act as a liaison with SCS's Properties department for submitting work orders and communicating site needs.
Function as an Infection Prevention Representative, monitoring supplies, attending meetings, and communicating infection prevention measures to staff.