Administrative Assistant - Commercial Property Management

BKM Management Company • Signal Hill, CA

1d • Onsite

About The Position

BKM Management Company is seeking a driven, entrepreneurial Administrative Assistant to join our growing firm in Signal Hill, CA. This role is ideal for someone who enjoys working in a small, mission-driven, and results-oriented environment. The successful candidate will possess excellent judgment, strong communication, administrative, and organizational skills, and the ability to manage multiple priorities effectively. This position requires the ability to work independently on projects from start to finish, handle confidential matters with discretion, and perform well under pressure. This role is 100% in-office due to the collaborative nature of the position.

Requirements

• 3 years administrative support experience
• Working knowledge of MS Office (Word, Excel, PowerPoint)
• Master efficiency in Microsoft Outlook calendaring
• Motivated and results-driven with strong work ethic

Nice To Haves

• Bachelor's degree preferred, not required
• Yardi experience a plus
• Champion the use of AI and emerging technologies to improve process efficiency

Responsibilities

• Act as Receptionist, answering and directing phone calls.
• Greet office visitors, including vendors, tenants, and prospective tenants.
• Provide general office organization, filing, and scanning support.
• Complete administrative tasks such as opening mail, ordering office supplies, and creating labels and folders.
• Code and submit invoices daily through Yardi P2P Relay.
• Submit work orders to vendors as needed.
• Check out keys to brokers, tenants, or vendors.
• Keep tenant and vendor contact lists updated.
• Send memos to tenants as directed.
• Assist in tracking tenant and vendor certificate of insurance expirations.
• Package leases for corporate signature.
• Perform other duties as assigned.

Benefits

• Competitive Pay + Bonus Incentive
• Medical, Dental, Vision, Long Term Disability, Pet and Life Insurance
• Paid Time Off
• 401k Plan + Match
• Professional Development Resources
• Fun Work Environment (creative office, team-building events, company training opportunities, and much more)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level