Administrative Assistant
About The Position
Leif Johnson Ford of Austin is looking for an organized and dependable Administrator to support our Sales and Finance teams with the administrative side of vehicle transactions. This role is primarily focused on data entry, document preparation, paperwork organization, and deal processing. You’ll help make sure customer and vehicle information is entered accurately, required forms are completed, and documents are routed to the appropriate departments. You may also assist customers with completing electronic or physical paperwork during the vehicle purchase process. This is a great position for someone who enjoys administrative work, is comfortable working on a computer throughout the day, and pays close attention to details.
Requirements
- Strong computer and data-entry skills
- Comfortable learning and working in multiple software systems
- Excellent attention to detail
- Strong organizational and time-management skills
- Ability to handle confidential customer information professionally
- Dependable and able to work accurately in a fast-paced environment
Nice To Haves
- Automotive dealership or office administration experience preferred
- Deal processing or vehicle billing experience is a plus
Responsibilities
- Enter customer, vehicle, and deal information into dealership systems
- Prepare, organize, scan, and upload sales documents
- Review paperwork for missing information or signatures
- Assist with electronic document processing
- Route completed paperwork to Finance, Accounting, and Title departments
- Maintain accurate digital and physical deal files
- Follow up on incomplete documentation as needed
- Assist Sales and Finance teams with administrative tasks
- Help maintain an organized and efficient office workflow
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
