Temporary Admin Assistant

Liquid Brand•Phoneix, AZ

3d•Onsite

About The Position

Liquid Environmental Solutions is seeking a dedicated Administrative Assistant to join our team at the Phoenix Transportation Depot. In this vital role, you’ll support our operations by managing customer work orders, coordinating schedules, assisting with billing, and ensuring seamless communication across departments. This is a temporary 2-3 month assignment with a full-time weekday schedule.

Requirements

Excellent organizational skills.
Ability to prioritize and manage time.
Excellent judgment and decision-making skills.
CRM System Administration.
High School Diploma or equivalent
Administrative/office: 2 years (Required)
Microsoft Office Software: 2 years (Required)
CDL, DOT, or Logistics Industry: 1 year (Required)

Responsibilities

Ensure all work orders/purchase orders are managed in accordance with the company’s policies and procedures and that all transactions meet the customer’s criteria.
Obtain and process customer work orders/ purchase orders for scheduled routes and emergency services.
Assist in billing, creating invoices, matching all work orders/ purchase orders with services performed.
Assist sales, customer service, credit and collection, and billing on accounts that require purchase orders/work orders.
Reconciles complex issues on customer accounts.
Communicate with customers on scheduling and completing work orders.
Prepares monthly summary reports on account progress.
Coordinates with other Liquid Environmental Solutions departments.
Performs other duties as assigned.