Administrative Assistant

Johnson & Johnson•Titusville, NJ

9d•Hybrid

About The Position

We are searching for the best talent for an Administrative Assistant. This hybrid role will be in Titusville, NJ. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine Statistics & Decision Sciences (SDS) is a function of Quantitative Sciences & Clinical Pharmacology. SDS comprises of Cardiopulmonary, Oncology, Immunology, Neuroscience, Medical Affairs, Post Approval Lifecycle Management, and Discovery & Manufacturing Statistics; Statistical Modeling Methodology & Consulting; and Strategic Business & Computing Operations (SBCO). The SBCO organization applies deep understanding of drug development, statistics, scientific computing, business operations, and enabling technologies to deliver scalable, compliant, and high value solutions for SDS. SBCO comprises three integrated units: Strategy & Business Operations (SBO), Scientific Computing Operations (SCO), and the SDS Centralized Administrative Network (SCAN). The Experienced Assistant provides routine administrative support within the SDS Centralized Admin Network (SCAN) service model. This role contributes to pooled administrative support, executing tasks aligned with defined service levels and processes. The role focuses on delivering accurate, timely, and high-quality administrative support while maintaining professionalism, discretion, and effective communication. Work is completed with guidance, following established processes and service expectations.

Requirements

High School diploma is required.
At least 2 years of experience in an administrative or office support role is required.
Basic knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
Strong written and verbal communication skills.
Ability to manage routine tasks independently and prioritize work effectively.
5% travel across sites on the U.S. is required.

Nice To Haves

Accounting
Accounts Payable (AP)
Accounts Receivable (AR)
Analytical Reasoning
ATM Reconciliation
Customer Centricity
Data Reporting
Detail-Oriented
Execution Focus
Finance and Accounting Platforms
Financial Analysis
Financial Reports
Financial Risk Management (FRM)
Generally Accepted Accounting Principles (GAAP)
Process Oriented

Responsibilities

Supports scheduling of meetings and calendar activities for assigned teams.
Assists with preparation and coordination of meeting logistics including agendas, materials, and technology setup.
Provides logistical support for meetings and events (onsite, offsite, virtual, hybrid) following SCAN service standards.
Supports administrative tasks such as document preparation, formatting, filing, and record management.
Supports complex and short notice travel arrangements, ensuring timely coordination and adherence to company processes.
Provides space management support, including coordination of workspace requests and related administrative activities.
Supports contract and purchase order processes, including HCC, contracting, and PO coordination in partnership with relevant stakeholders.
Assists with onboarding and offboarding activities including interview scheduling and coordination.
Maintains distribution lists, SharePoint sites, and administrative systems to ensure data accuracy.
Supports general office coordination including supplies and visitor logistics.
Identifies opportunities to improve administrative processes within defined scope.
Build knowledge of tools and systems to improve efficiency of service delivery.
Ensures timely and accurate delivery of administrative support services following SCAN service level expectations.
Maintains confidentiality and handles sensitive information appropriately.
Supports team productivity through reliable execution of assigned tasks.
Has flexibility to travel to other local sites, such as Raritan or Spring House, to support town halls and attend other meetings as needed, at least once a quarter.

Benefits

Employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year