Administrative Assistant

Nova Engineering and Environmental•Tallahassee, FL

2d•Onsite

About The Position

NOVA Engineering is seeking an Administrative Assistant to join our team in our Tallahassee, FL office. This position will provide general office support with a variety of clerical activities and related tasks. This position supports department operations by maintaining internal systems, providing administrative support to project managers (processing of internal reports & timesheets, client reporting, assistance with contract change orders, paper and electronic data filing, input of data and preparation of invoices, proposal preparation/assembly, etc.), compiling & processing accounts payables, maintaining departmental equipment & supplies, and general office management.

Requirements

4+ years of administrative experience, preferably in the engineering or construction industry.
General understanding of revenue recognition (work in progress and unbilled reports).
Excellent computer skills (Microsoft Office software and the ability to learn NOVA’s internal software, including Metafield and Deltek).
Strong communication skills, both verbal and written
Strong attention to detail and ability to check own work.
Experience with MS Office (Excel, Word, PowerPoint, etc.) and Outlook.

Nice To Haves

Vantage Point and Metafield experience strongly preferred

Responsibilities

Administer office services to achieve efficient and economical operations.
Assist with accounts payable.
Maintain departmental files (both hard copy and electronic).
Responsible for assistance with new employee orientation, including coordination with Corporate Human Resources.
Responsible for P&L and other financial processing, including timesheet, expense reports, work orders and draft invoicing.
Typing/word processing, printing, filing, mailing and production of documents such as SOQs, proposals, bids, reports, etc.
Proofread work to assist technical and managerial staff.
Work closely with management to establish systems and procedures for delivery of services in a timely, efficient and cost-effective manner.

Benefits

Comprehensive group medical insurance, including health, dental and vision
Opportunity for professional growth and advancement
Certification reimbursement
Paid time off
Company–observed paid holidays
Company paid life insurance for employee, spouse and children
Company paid short term disability coverage
Other supplemental benefit offerings including long-term disability, critical illness, accident and identity theft protection
401K retirement with company matching of 50% on the first 6% of employee contributions
Wellness program with incentives
Employee Assistance Program