Administrative Assistant - EHS Department

Global Cellulose Fibers•Columbus, MS

27d•Onsite

About The Position

This position is located at the Columbus, MS Global Cellulose Fibers mill. As one of the largest softwood pulp producers in the world, this location produces bleached softwood pulp for use in paper and specialty products such as absorbent personal care products, pharmaceuticals and photographic-based papers. The Administrative Assistant is responsible for office activities, coordinating calendars, schedules, appointments, meetings, conference calls, and travel arrangements for the EHS department. They ensure the mill EHS team has appropriate materials for various meetings and events, and assist employees with prescription safety glasses and steel-toed boot programs. This role also coordinates and facilitates meeting and EHS training scheduling, processes expense reports, and creates purchase requisitions. Additionally, the Administrative Assistant purchases safety recognition items, lab supplies, and EHS displays. They are responsible for maintaining the mill’s Safety Incident reporting system, EHS Sharepoint site, electronic reader board, and SDS system, as well as all EHS files, serving as the central communication point for the EHS Team.

Requirements

Minimum five years’ administrative support experience preferred
associates degree is preferred
Must have excellent PC skills including proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Microsoft Outlook
Excellent time management and prioritization skills required
Must be able to maintain positive relationships will all levels of the organization
Must be able to handle multiple tasks and work in a dynamic environment
Must demonstrate a high level of discretion and confidentiality
Excellent interpersonal skills and communication skills (verbal and written)
Must be able to shift priorities in order to handle a variety of work and changing deadlines
Demonstrated ability to plan and coordinate scheduled meetings and travel arrangements with quality and accuracy
Able to work independently to meet deadlines with minimum supervision

Nice To Haves

Key competencies required include: Organizing, Time Management, Customer Focus, Integrity & Trust, Interpersonal Savvy, Listening, Peer Relationships, Planning, & Written Communication Skills

Responsibilities

Responsible for office activities, coordinating calendars (schedules & appointments), meetings, conference calls, and travel arrangements for EHS department
Ensure that the mill EHS team has appropriate materials for various meetings, and events.
Assist employees with prescription safety glasses and steel-toed boot programs
Coordinate and facilitate meeting and EHS training scheduling including safety meetings, safety recognition, safety training, and visitor events
Process expense reports for EHS purchases and create purchase requisitions yearly and as needed
Purchase safety recognition items, lab supplies, EHS displays including signs, banners, stickers, etc.
Responsible for maintaining the mill’s Safety Incident reporting system, EHS Sharepoint site, electronic reader board, and SDS system
Maintain all EHS files
Serve as central communications point for EHS Team