Administrative Assistant - Curatorial Department

Saint Louis Art Museum • St. Louis, MO

3d • Onsite

About The Position

To provide administrative and clerical support to eight curatorial departments.

Requirements

• High school diploma.
• Relevant administrative experience.
• Must be detail-oriented and have excellent organizational and administrative skills, including a high level of proficiency with computers, including Microsoft Office.
• Must have experience in planning domestic and international travel, and be able to work with Senior Administrative Assistant to track departmental spending.
• Must have the ability to interact graciously and effectively with members of the Museum staff, patrons, and the public.
• Must also have the ability to handle multiple duties at one time, be adaptable to consistently changing priorities, and meet challenging deadlines.
• Must have excellent written and oral communication skills.

Nice To Haves

• Some college.

Responsibilities

• Daily use of Microsoft Office suite, scheduling software, and financial software.
• Review travel authorization requests and complete detailed travel expense reporting for both domestic and international travel.
• Assist with communications, reservations, budgeting, and payment of consultants included in curatorial division budgets.
• Arranges internal bookings and reservations.
• Track departmental budgets in coordination with curatorial division Senior Administrative Assistant.
• Proof and format reports and other documents in coordination with curatorial division Senior Administrative Assistant.
• Maintain materials and files for curatorial departments.
• Respond to and delegate inquiries from the public.
• Serve as point of contact when curators are out of office.
• Assist in setting up online and in-person divisional and department meetings, and attend and assist in recording notes.
• Process incoming and outgoing mail.
• Perform other duties and tasks as assigned and appropriate.

Benefits

• 3 weeks of vacation annually with one week available immediately
• a museum-funded pension
• museum-paid disability insurance
• a world-class wellness program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED