Administrative Assistant - Curatorial Department
Saint Louis Art Museum•St. Louis, MO
•$21 - $26•Onsite
About The Position
This role provides essential administrative and clerical support to eight curatorial departments within the museum. The Administrative Assistant will manage daily operations, assist with communications, handle travel arrangements and expense reporting, track budgets, maintain departmental files, and serve as a point of contact for inquiries and when curators are out of office. The position also involves assisting with meeting setup and note-taking, and processing mail.
Requirements
- High school diploma.
- Relevant administrative experience.
- Detail-oriented with excellent organizational and administrative skills.
- High level of proficiency with computers, including Microsoft Office.
- Experience in planning domestic and international travel.
- Ability to work with Senior Administrative Assistant to track departmental spending.
- Ability to interact graciously and effectively with museum staff, patrons, and the public.
- Ability to handle multiple duties simultaneously.
- Adaptability to consistently changing priorities.
- Ability to meet challenging deadlines.
- Excellent written and oral communication skills.
Nice To Haves
- Some college.
Responsibilities
- Provide administrative and clerical support to eight curatorial departments.
- Utilize Microsoft Office suite, scheduling software, and financial software daily.
- Review travel authorization requests and complete detailed travel expense reporting for domestic and international travel.
- Assist with communications, reservations, budgeting, and payment of consultants.
- Arrange internal bookings and reservations.
- Track departmental budgets in coordination with the Senior Administrative Assistant.
- Proof and format reports and other documents.
- Maintain materials and files for curatorial departments.
- Respond to and delegate inquiries from the public.
- Serve as a point of contact when curators are out of office.
- Assist in setting up online and in-person divisional and department meetings, and attend and assist in recording notes.
- Process incoming and outgoing mail.
- Perform other duties and tasks as assigned and appropriate.
Benefits
- Competitive full benefits package available on Day 1
- 3 weeks of vacation annually with one week available immediately
- Museum-funded pension
- Museum-paid disability insurance
- World-class wellness program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
