Administrative Assistant

University of Toronto • Toronto, ON

3d • CA$60,237 - CA$77,035 • Onsite

About The Position

The Henry N.R. Jackman Faculty of Law is one of the oldest professional faculties at the University of Toronto, known for its rich academic programs, legal clinics, and public interest programs. It is housed in the Jackman Law Building, alongside Flavelle House and Falconer Hall, on the St. George Campus in downtown Toronto. The Law in Action Within Schools (LAWS) program, founded in 2005, is an award-winning initiative by the Henry N.R. Jackman Faculty of Law aimed at high school students facing barriers to postsecondary access. LAWS exposes participants to legal thinking and the justice system through workshops, mentorship, and employment programs. It is a partnership between Jackman Law, Osgoode Hall Law School at York University, and the Lincoln Alexander School of Law at Toronto Metropolitan University, delivered in designated Toronto District School Board high schools. The incumbent will support program activities and provide administrative support under the general direction of the LAWS Director.

Requirements

• College diploma (2 years) or acceptable combination of equivalent education and experience
• Minimum two years of recent and related administrative experience, preferably within an education or community outreach setting
• Experience providing program and administrative support
• Experience with drafting correspondence and reports
• Experience reconciling and monitoring program accounts
• Experience editing promotional and informational content and maintaining information on digital platforms
• Experience coordinating logistical details and activities for events or programs
• Excellent time management, organizational and problem-solving skills
• Excellent interpersonal skills and ability to communicate effectively
• Proven ability to exercise strong judgement, tact, initiative and diplomacy
• Ability to work independently as well as part of a team
• Strong commitment to accuracy with demonstrated attention to detail
• Demonstrated ability to organize work and successfully meet deadlines with competing priorities and interruptions
• Proficient in Microsoft Office (e.g. Outlook, Word, Excel, PowerPoint)
• Demonstrated commitment to postsecondary access, community outreach, and equity, diversity and inclusion

Nice To Haves

• Familiarity with Henry N.R. Jackman Faculty of Law policies and programs
• Knowledge and understanding of the legal community and profession
• Approachable
• Diligent
• Multi-tasker
• Organized
• Possess a positive attitude
• Tactful
• Team player

Responsibilities

• Liaising with contacts to ensure consistent administration procedures are followed
• Updating and maintaining records
• Determining logistical details and activities for events and/or programming
• Tracking the financial status of accounts
• Writing routine documents and correspondence
• Generating reports
• Scanning, filing and copying documents
• Editing content for brochures, newsletters, websites and/or handbooks

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree