Administrative Assistant (Entry-Level)

Shannon & Wilson Inc•Seattle, WA

2d•$26 - $32•Onsite

About The Position

Shannon & Wilson, an employee-owned consulting firm, is seeking a versatile Administrative Assistant to support their engineering and scientific teams in Seattle. This on-call, intermittent position offers fluctuating hours based on staffing needs and requires in-person work at their Fremont office and Ballard warehouse. The ideal candidate will have a meticulous eye for detail and thrive in a collaborative, fast-paced environment.

Requirements

Two to four years of relevant experience.
Proficiency in MS Word, MS Excel, and Adobe Acrobat (or similar PDF application).
Aptitude for learning new software.
Excellent attention to detail.
Excellent writing, organizational, and communication skills.
Personable, flexible, and professional demeanor.
The ability to work independently with the appropriate level of supervision.
A valid driver license and insurable driving record.
Frequent sitting, standing, and walking (with or without accommodations).

Nice To Haves

College degree preferred.
Proficiency in Adobe Creative Suite preferred.
Experience with Quality Assurance (QA) programs and audit procedures and record keeping, desirable.

Responsibilities

Provide backup coverage for the front desk, including answering calls, greeting visitors, forwarding messages, restocking supplies, and managing mail/packages.
Provide back-up coverage for facilities and warehouse staff, which may include checking inventory, purchasing, equipment check-out, and moving items weighing 30+ pounds.
Perform database and spreadsheet entries.
Provide meeting and event support, including room scheduling, event setup/breakdown, presentation materials, and IT coordination.
Assist with shooting, editing, and uploading videos and other media content.
Provide document processing support, including compiling and bookmarking electronic PDF documents, PDF optimization, and copying/printing.
Format documents using Adobe InDesign.
Follow Shannon & Wilson's Quality Assurance (QA) and Loss Prevention policies.
Assist technical and administrative employees with additional administrative tasks as needed.
Perform other duties as assigned by supervisor.