Administrative Assistant

TDW • Tulsa, OK

24d

About The Position

Provides administrative support to the HT&I Sales Organization, handling complex or confidential tasks that require initiative and sound judgment.

Requirements

• High school graduate or equivalent
• 3+ years of administrative experience preferred
• Excellent and proven ability to remain organized and on task
• Excellent interpersonal skills, both for dealing with internal and external customers
• Exceptional oral and written communication skills
• Working knowledge of basic computer programs such as Microsoft Outlook, Word, and Excel, with the ability to learn Salesforce.
• Fluent in English
• Flexibility to handle multitasking and prioritize appropriately

Responsibilities

• Answer and direct incoming customer and internal calls to the appropriate contacts.
• Manage the Salesforce inbox efficiently.
• Assist with portal password management and retrieving purchase orders.
• Order and maintain office supplies as needed.
• Coordinate on-call schedules and dispatch tasks.
• Support Sales, Support Managerial overflow, and special projects.
• Plan and coordinate customer visits.
• Assist with marketing initiatives and campaigns.
• Analyze and distribute Salesforce reports.
• Plan and coordinate sales meetings and events.
• Complete supplier and vendor documentation.
• Manage shared calendars and schedule or support meetings as needed.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED