Administrative Assistant (Data & Document Coordination)

PACIV•Humble, TX

4d•$18 - $21•Onsite

About The Position

ACE Controls is seeking an Administrative Assistant to support their team by keeping documents organized, data accurate, and daily administrative operations running smoothly. This role is ideal for someone who thrives in structured, detail-oriented work, can adapt quickly to changing priorities in a fast-paced environment, and has experience supporting technical or project-based teams. This is not a project management or highly technical position, but rather focuses on organization, coordination, and administrative support.

Requirements

High school diploma or equivalent
2+ years of experience in administrative support, data entry, and office coordination
Strong skills in Microsoft Office Suite; specifically Excel, Word, Outlook
Basic document handling (PDFs, file organization)
High attention to detail and accuracy
Strong communication and follow-through
Comfortable with repetitive, process-driven tasks

Nice To Haves

Experience in manufacturing, construction, engineering, or office support environments
Familiarity with project-based administrative work
Familiarity with ERP or internal tracking systems
Familiarity with working with structured documentation

Responsibilities

Organize and maintain project files, documentation, and records
Keep internal systems updated with accurate data and project information
Track and update document status, revisions, and deadlines
Review documents for completeness and accuracy before sharing
Assist with preparing project documentation and deliverables
Enter and manage data in internal systems (ERP or similar)
Provide general administrative support, including answering phones and emails, supporting office coordination, and handling day-to-day administrative tasks