Administrative Assistant - THRU Operations

#REF!•Arlington, TX

10d•Hybrid

About The Position

This role supports THRU Operations by relieving management of daily operational problems, building relationships with vendors and internal departments, and performing research and data entry. The Administrative Assistant will create written correspondence, utilize advanced software applications for data manipulation and reporting, and manage information on department websites. They will also participate in budgetary processes, research payroll and time/attendance issues, and assist with equipment oversight, I/S, or purchasing activities. Event planning, including facilities, travel, and scheduling, is also a key responsibility, as is creating presentation materials. The role may involve a work leadership capacity within team projects or committees.

Requirements

High school diploma or equivalent required
2 years office or healthcare environment experience required

Responsibilities

Relieves management of daily operational problems by responding to mail or telephone inquiries or seeking the appropriate personnel for resolution.
Builds relationships with vendors, customers or other internal departments in order to complete projects or obtain services.
Performs simple research, data collection and/or data entry into databases e.g. time and labor.
Responsible for data integrity of unit databases, reports or documents.
Creates routine draft or final written correspondence for management review.
Uses advanced software applications e.g. spreadsheets, graphics, databases to collect, manipulate or report information for department projects, meetings or presentations.
Participates in documentation development or information research.
Responsible for entering information, articles, or reports into department or functional web sites.
Responds to routine correspondence not requiring supervisors' attention.
Participates in functional, unit or project budgetary processes by assisting with data collection, reporting/tracking accounts payable/receivables, payroll and analyses.
Has limited funds disbursement authority with management approval.
Responsible for researching department payroll issues, time and attendance tracking, equipment oversight, I/S or purchasing activities.
Tracks completion schedule or communicate information/instructions for projects.
Responsible for events planning which involves facilities, personnel, travel itineraries, speakers, or scheduling department meetings.
Participates in creating or packaging presentation documentation or materials for meetings, education in-service classes or marketing activities.
Performs initial analysis of information for staff or management.
Performs in a work leadership role as part of a team project or as a lead person within the department or special committee(s).
Other duties as assigned.