Administrative Assistant

PCL Construction•Delhi, LA

1d•Onsite

About The Position

As an Administrative Assistant for PCL Construction, Inc. in Delhi, Louisiana, you will provide on-site administrative support to project managers, superintendents, and field teams. We are seeking an experienced Administrative Assistant to support construction activities on a large-scale industrial wastewater treatment plant project in Delhi, Louisiana. This is a site-based position, supporting daily field and project operations. The project includes construction of a 4.0 million gallons per day wastewater treatment facility with multiple buildings that will process flows from a newly constructed off-site data center campus. The Administrative Assistant will play a key role in supporting the construction team from project kickoff through closeout by ensuring accurate documentation, coordination, and administrative support.

Requirements

3–5 years of experience in an administrative role supporting a construction or field-based project team
High school diploma required
Proficient in Microsoft Office, including Outlook, Word, Excel, Teams, PowerPoint, and OneNote
Strong organizational skills with high attention to detail and accuracy
Excellent verbal, written, and interpersonal communication skills
Ability to create, edit, proofread, and format documents and reports
Ability to act with discretion and handle confidential information professionally
Ability to remain calm under pressure and effectively handle challenging situations
Demonstrated ability to develop and maintain effective, professional working relationships
Ability to work on-site full-time and support a 6x10 construction schedule

Nice To Haves

Experience supporting large-scale construction or industrial projects preferred
Associate’s or Bachelor’s degree, diploma, or certificate in Office Administration or a related field considered an asset
Strong experience working alongside project managers, subcontractors, vendors, and other stakeholders
Proven ability to manage multiple priorities in a fast-paced construction environment
Highly skilled in reporting, document control, and coordinating multiple workstreams
experience with construction-related systems preferred

Responsibilities

Provide on-site administrative support to project managers, superintendents, and field teams, supporting day-to-day construction operations
Support project activities from kickoff through closeout, ensuring all documentation is accurate, complete, and properly maintained
Manage and maintain project documentation, logs, correspondence, reports, and filing systems in compliance with company and project requirements
Ensure appropriate document control by filing, composing, editing, and distributing project and office documents and reports
Assist with managing project budgets by tracking costs, invoices, expenses, and supporting cost control and reporting efforts
Track project progress and assist with schedule and cost reporting to support project managers and leadership
Coordinate project and internal meetings, prepare materials, document action items, and distribute information to stakeholders
Support onboarding and offboarding of project personnel, including documentation and coordination with project teams
Assist with subcontractor and vendor coordination, communications, and documentation
Support timekeeping, payroll documentation, and expense reporting for project staff
Answer telephone calls, take messages, and route communications for project managers, departments, or team members
Maintain office operations at the project site, including ordering supplies, managing mail distribution, and coordinating courier requests
Arrange travel, hotel, and car reservations when required and prepare travel itineraries
Greet visitors, answer questions, direct them to meeting locations, and connect them with project personnel as applicable
Develop and maintain professional, respectful, and customer-focused working relationships with project managers, subcontractors, vendors, and all project stakeholders

Benefits

Employee ownership opportunities that build long-term value
Annual discretionary performance bonuses
401(k) with company match
Industry-leading medical, dental and vision benefits
Prescription drug coverage and telemedicine services
Life, AD&D and disability insurance
Paid parental leave and family care support
HSA or FSA for healthcare, dependent care and transportation
Mental health and wellness support, including Employee Assistance Programs
Career growth pathways, leadership development and mentorship programs
Access to world-class training through PCL’s College of Construction and professional development courses
Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions