Administrative Assistant

EssilorLuxottica Group•Youngstown, OH

13d•Onsite

About The Position

EssilorLuxottica is a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames, and sunglasses, serving stakeholders in over 150 countries. The company manages a global supply chain with cutting-edge technology and fosters a dynamic environment fueled by technology and innovation, providing space for employees to pioneer new solutions. This Administrative Assistant role will provide clerical and other support to all departments and many functions at the location, acting as a role model in supporting staff with high-level performance, professionalism, confidentiality, and trust.

Requirements

High School Diploma or GED
Previous experience working in a fast-paced environment minimum 1 year
Ability to communicate clearly and concisely
Ability to prioritize, maintain organization and meet strict deadlines
Reliable in attendance and punctuality, including breaks and lunch period
Proficiency in the use of Office applications including Excel, Word, PowerPoint, SharePoint, Teams, Microsoft Forms, Outlook.

Nice To Haves

Database experience preferred
Kronos experience preferred
Additional related education or transferable experiences

Responsibilities

Provides administrative support to all departments and leadership initiatives.
Organizes and prioritizes daily administrative and other responsibilities.
Tends to office needs and oversees activities to ensure seamless functioning and decorum of work environment.
Proactively engages with leadership to ensure support and/or facilitation of engagement activities, events, celebrations and location perks.
Acts as support and backup to the HR office.
Performs accounts receivable and accounts payable functions.
Uses Office applications and other software/programs at a highly proficient level to draft professional correspondences, create professional PowerPoint presentations, maintain SharePoint sites, create and maintain and create production and financial data, document control for operational processes, and manage calendars.
Performs limited accounts receivable and payable functions.
Supports purchasing, receiving, and inventory management functions.
Acts as administrative support to location environmental health and safety programs, training and records management.
Supports training and development administrative functions.
Accurately communicates relevant and potentially sensitive information to and from others.
Conducts floor walk surveys and time studies as assigned.
Tracks and maintains files with highest level of confidentiality.
Demonstrates strong communication skills in answering the phone, screening information and accurately distributing and forwarding messages.
Anticipates and follows up on requests and issues with a proactive, problem-solving approach.