Area Administrative Assistant

Fresenius Medical Care•North Platte, NE

3d•Onsite

About The Position

The clinic admin is the “face” of the clinic or hospital, responsible for greeting all patients and guests upon their arrival. The clinic admin maintains a professional environment at all times and is responsible for answering and routing calls, scheduling and registration, and additional administrative responsibilities based on the location and business need. The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management. Additional responsibilities may include focus on one or more departments or locations.

Requirements

Prior administrative experience in healthcare: Patient Care Representative, Administrative Coordinator, Office Manager, Scheduling Coordinator, Medical Front Office Assistant etc.
Time-management and multitasking skills
Patient confidentiality according to HIPPA
Front desk duties
Filing paperwork
Working with computer systems
Scheduling patients
Preparing medical records
Verifying admissions paperwork
Knowledge of office procedures required.
Proficient in Microsoft office applications.
Good interpersonal and communication skills required.
Pleasant telephone manner.

Responsibilities

Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
Assists with scheduling.
Maintains calendar and daily schedules.
Maintains departmental tracking logs.
Greets visitors and directs them to the appropriate location or person as needed.
Establishes and maintains filing systems and basic databases as applicable.
Performs routine general office duties such as filing, copying, and scanning.
Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
Records minutes of meetings and providing the resulting documents as necessary.
Sorts and distributes mail.
Maintains inventory of the necessary office forms and supplies.
Escalates issues to supervisor for resolution, as deemed necessary.
Assist with various projects as assigned by direct supervisor.
Other duties as assigned.