Administrative Assistant, Economics

Trinity College•Hartford, CT

13d

About The Position

The Administrative Assistant provides administrative, operational, and departmental support for an academic or non-academic department. The role coordinates departmental workflow, scheduling, planning, travel, meetings, events, programs, and seminar series; monitors expenditures and budgets; coordinates office-supply purchases; and supports marketing and communications through promotional materials. The position serves as a first point of contact for students, staff, and faculty, manages calendars, maintains databases and department records, prepares reports, processes financial transactions, updates websites and event calendars, coordinates vendor and office-equipment needs, and prepares correspondence. Department-specific responsibilities include maintaining accurate records for economics majors, including major declarations, class lists, distribution lists, course enrollments, grades, and contact information.

Requirements

High school diploma or GED.
Strong problem-solving skills and ability to work well in fast-paced and stressful environments.
Good time-management skills and ability to prioritize work.
Excellent human-relations and customer-service skills, including ability to respond effectively to sensitive inquiries or complaints.
Demonstrated understanding of and commitment to diversity, equity, and inclusion.
Ability to work independently and as part of a team.
Effective written and oral communication skills.
Public-speaking ability and skills in developing presentations.
Ability to perform data entry with a high degree of accuracy.
Ability to evaluate information, interpret and analyze data, and develop reports.
Skill in program planning, implementation, and management.
Ability to train team members or student employees and schedule or coordinate the work and activities of others.
Ability to cultivate and maintain relationships with leadership, faculty, staff, students, and external stakeholders or constituencies.
Ability to uphold a professional code of ethics and maintain confidentiality.
Knowledge of departmental technology and computing skills.
Skill in accounting and budget management.

Nice To Haves

Bachelor's degree preferred.
1–3 years of relevant work experience or specialized training preferred.

Responsibilities

Serve as the first point of contact for the department, answering questions and providing resources to students, staff, and faculty by phone or email; provide backup coverage for related areas as needed.
Manage scheduling and calendar appointments.
Coordinate events and meetings, including scheduling, securing spaces, arranging catering, working with vendors and presenters, identifying audiovisual needs, and coordinating travel arrangements.
Enter data and maintain department databases and records; compile, track, and assess data and generate reports as needed.
Process financial transactions, including invoices, check requests, reimbursements, transfers, expense reports, and student payroll, with required documentation.
Monitor departmental expenditures and budgets.
Maintain and update websites and online event calendars.
Order office supplies and materials for the department, meetings, and events; coordinate with vendors on invoices and purchase orders.
Liaise with appropriate parties to service office equipment and troubleshoot issues.
Prepare and send communications and correspondence as directed by the department.
Coordinate, order, and/or create promotional materials such as brochures, posters, and flyers.
Maintain accurate economics-major records, including major declarations, class lists, Outlook distribution lists, course enrollments, grades, and contact information.
Prepare ad hoc department reports as needed.
Perform other related duties as assigned based on departmental needs.