Administrative Assistant

City Of Douglasville • Douglasville, GA

9h • Onsite

About The Position

The Administrative Assistant provides administrative support to an assigned department in the city. The incumbent's work generally involves public contact, maintaining a variety of records, receiving phone calls, and coordinating and scheduling meetings.

Requirements

• High School diploma or equivalent
• one (1) year of progressively responsible administrative work
• some experience in the public sector preferred
• Possess and maintain a Valid Georgia Driver’s License and a satisfactory Motor Vehicle Record (MVR).
• Knowledge of modern office practices, methods, equipment, and standard clerical procedures.
• Knowledge of or ability to learn the department's rules, regulations, policies, and procedures.
• Knowledge of all municipal functions, contacts, and activities of various departments.
• Knowledge of use of proper grammar and spelling.
• Skill in operating a computer.
• Skill in oral and written communication.
• Skill in time management, organization, and people.
• Ability to learn, understand and apply the concepts, practices and procedures of the department.
• Ability to pay close attention to details.
• Ability to handle several projects simultaneously.
• Ability to understand and follow quickly and accurately oral and written instructions.
• Ability to prepare clear and concise reports and maintain accurate records.
• Ability to maintain alphabetical and chronological files.
• Ability to work independently without specific instructions.
• Ability to establish and maintain effective working relationships with City employees and the public.
• Ability to provide excellent customer service to employees and vendors in person and by telephone.
• Ability to maintain complex records.
• Ability to have good judgment, tact and professionalism.
• Ability to multi-task with frequent interruptions.

Responsibilities

• Oversee departmental calendars, maintaining multiple daily schedules, and coordinates appointments and meetings.
• Maintains the department’s project management platform, creating, assigning, and tracking work tickets and deadlines to support timely completion of requests.
• Assists with information gathering and content creation for communications materials, including newsletters, press releases, web content, social media, marketing materials, and graphic design elements; assists with editing, selecting, and distributing printed and digital content to departments and the public.
• Prepares correspondence, letters, and memoranda for signature and responds to routine inquiries within established guidelines.
• Plans, organizes, and attends meetings and community events as directed; provides on-site event support including preparation, setup, and breakdown for city-sponsored outreach activities.
• Supports webpage and social media updates and assists with managing public communication tools and routing citizen requests to appropriate departments.
• Maintains office files and records in accordance with retention requirements.
• Manages assigned financial activities, including purchase orders, expense tracking and purchasing card reconciliation, inventory control, and budget support.
• Performs other related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED