Administrative Assistant

Davis Polk & Wardwell•Los Angeles, CA

16d•Onsite

About The Position

The Administrative Assistant provides high quality secretarial, technical, and organizational support to lawyers and managerial staff, as assigned. This is a dynamic position requiring professionalism, effective communication skills, and sound judgment, with a thorough understanding of the Firm’s policies. Additionally, this position requires attention to detail and superior customer service skills. The Administrative Assistant is a valued member of the support team, contributing to the overall success of the practice and department.

Requirements

Excellent verbal and written communication skills.
Strong organizational skills, able to prioritize tasks and manage multiple responsibilities.
Capable of adapting work styles to varied situations and principals’ preferences.
Proficiency in Microsoft Office Suite; strong technical skills required.
High attention to detail with strong proofreading, data entry, and recordkeeping skills; ensure follow-through on tasks and deadlines.
Professionalism and discretion in handling sensitive information; represent the Firm positively and respectfully.
Proactive problem-solver with initiative; anticipate needs and resolve issues resourcefully.
High standards of work ethic and personal integrity.
Dependable, responsive, and disciplined, inspiring confidence and credibility.
Collaborative team player; work effectively with internal departments and clients to foster a positive and cohesive work environment.
Contribute value to the practice floor support team and department.
Maintain awareness of industry trends.
Actively contributes with team-related activities and other knowledge-sharing activities including mentoring to ensure first-class service while away or out of office.

Responsibilities

Manage an assignment desk.
Serve as gatekeeper to attorney(s)’ practices.
Interact with attorneys and legal teams.
Liaise with clients.
Maintain calendars, schedule appointments, and organize client and internal meetings.
Draft, revise, and prepare correspondence, memoranda, and other legal documents.
Coordinate travel arrangements and secure required documentation (e.g., visas).
Enter attorney time and reimbursable expenses.
Prepare client bills, track payments, and work in tandem with billing coordinators.
Assist with year-end activities and collections.
Develop knowledge of practice groups and their operations.